Application For Relieving Letter Template for Singapore

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Key Requirements PROMPT example:

Application For Relieving Letter

"I need to draft an Application For Relieving Letter for my departure from a tech startup in Singapore, where I've worked as a Senior Software Engineer for 3 years, with my last working day planned for March 15, 2025, and I need to emphasize my successful project handovers and positive relationship with the company."

Document background
An Application For Relieving Letter is a formal document commonly used in Singapore's corporate environment when an employee is leaving an organization. It serves as an official request for documentation confirming the completion of employment tenure and fulfillment of all contractual obligations. This document is particularly important in Singapore's structured employment framework, where formal documentation of employment transitions is often required for future employment. The application typically initiates the process of obtaining a relieving letter, which may be required by future employers and helps ensure compliance with Singapore's employment regulations and MOM guidelines.
Suggested Sections

1. Date: Current date of application

2. Employee Details: Name, employee ID, designation, department

3. Employer Details: Company name and address

4. Purpose Statement: Clear statement requesting relieving letter

5. Last Working Day: Confirmation of final working day

6. Notice Period Compliance: Confirmation of notice period adherence

Optional Sections

1. Reason for Leaving: Brief explanation of departure reason, included when the departure is amicable and reason might support future references

2. Handover Status: Status of work handover, particularly relevant for senior positions or critical roles

3. Outstanding Matters: Any pending clearances or settlements that need to be addressed

Suggested Schedules

1. Clearance Form: Department-wise clearance signatures

2. Property Return List: List of company property to be returned

3. Exit Interview Form: If company policy requires exit interview

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Employment Act (Chapter 91): Primary legislation governing basic employment terms, working conditions, notice period requirements, and obligations regarding employment records in Singapore

Employment Claims Act 2016: Framework for handling employment disputes and claims resolution, relevant for ensuring all outstanding matters are properly addressed in the relieving letter

Central Provident Fund Act: Legislation governing mandatory social security savings system, relevant for ensuring proper closure of CPF contributions and employer obligations

Personal Data Protection Act 2012 (PDPA): Regulations concerning the handling and protection of personal data, ensuring compliance in the processing and documentation of employee information

MOM Guidelines: Ministry of Manpower's official guidelines on employment termination procedures and documentation requirements for proper employment closure

Income Tax Act: Tax legislation relevant for ensuring proper documentation for final tax returns and tax clearance requirements, especially for foreign employees

Notice Period Requirements: Statutory and contractual requirements regarding notice period compliance that must be addressed in the relieving letter

Confidentiality Obligations: Legal requirements and contractual obligations regarding ongoing confidentiality duties that may need to be referenced in the relieving letter

Non-Compete Provisions: Any applicable post-employment restrictions that need to be acknowledged or referenced in the relieving letter

Company Property Return: Legal obligations regarding the return of company property and documentation of such returns in the relieving letter

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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