Letter Of Relieving Template for Singapore

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Key Requirements PROMPT example:

Letter Of Relieving

"Need a Letter of Relieving for a senior software engineer who is leaving on good terms, with explicit mention of their excellent performance and project contributions during their 5-year tenure, with last working day set for March 15, 2025."

Document background
The Letter of Relieving serves as an essential document in Singapore's employment ecosystem, particularly when employees transition between jobs. This document is typically issued after an employee has served their notice period, returned all company assets, and completed all exit formalities. The Letter of Relieving includes crucial information such as employment duration, position held, and confirmation that all company dues have been settled. While not explicitly required by Singapore law, it has become a standard practice across industries and is often requested by prospective employers during recruitment processes.
Suggested Sections

1. Employee Details: Full name, employee ID, designation, department

2. Employment Period: Start date and last working date

3. Clearance Statement: Confirmation that all company dues are settled

4. Company Assets Return: Confirmation of return of all company property

5. Service Acknowledgment: Statement acknowledging the employee's service

Optional Sections

1. Reason for Separation: Include only if mutually agreed or required by local law - used when specifically requested by employee or required for visa purposes

2. Performance Statement: Brief statement about employee's performance - used when requested by employee and company policy allows

3. Rehire Eligibility: Statement about eligibility for rehire - used when company policy requires this declaration

Suggested Schedules

1. Clearance Checklist: Departmental clearances from IT, Finance, HR, etc.

2. Final Settlement Details: Summary of final payments and settlements

3. Certificate of Service: Detailed service record if requested

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Employment Act (Chapter 91): Primary legislation governing employment relationships in Singapore, covering termination procedures, notice periods, and final settlement requirements

Employment Claims Act 2016: Framework for resolution of employment disputes and salary-related claims, ensuring all outstanding matters are settled before employee relief

Central Provident Fund Act: Legislation governing mandatory social security savings system, including employer's obligations for CPF contribution settlements and final payments

Income Tax Act: Tax legislation requiring consideration of final tax settlements and Form IR21 clearance for foreign employees

Personal Data Protection Act 2012: Legislation governing the collection, use, disclosure, and retention of personal data, affecting how employee information is handled in relief documentation

Industrial Relations Act: Legislation governing labor-management relations, particularly relevant if employee is covered by collective agreements or union membership

MOM Guidelines: Ministry of Manpower regulatory framework covering employment pass cancellation, work permit procedures, and compliance requirements for employee relief

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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