Farewell Letter To Colleagues Template for Singapore

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Key Requirements PROMPT example:

Farewell Letter To Colleagues

"I need to draft a Farewell Letter To Colleagues announcing my departure from the technology division after 5 years, expressing gratitude to my team while maintaining confidentiality about my new role at a competitor company, with my last working day being March 15, 2025."

Document background
A Farewell Letter To Colleagues is commonly used when an employee is leaving their current position and wishes to maintain professional relationships with their colleagues. In Singapore's business culture, which values formal communication and professional courtesy, this document serves as a proper way to announce departure while respecting corporate hierarchies and maintaining compliance with local regulations. The letter typically includes departure details, expressions of gratitude, and optional contact information for future networking purposes.
Suggested Sections

1. Date and Greeting: Include current date and appropriate salutation to colleagues

2. Announcement of Departure: Clear statement of leaving and last working day

3. Expression of Gratitude: Appreciation for time spent with colleagues and organization

4. Closing and Sign-off: Professional closing statement and signature

Optional Sections

1. Future Plans: Brief mention of next career step (if appropriate to share)

2. Contact Information: Personal contact details for staying in touch (if willing to share)

3. Transition Details: Information about handover process or replacement (if applicable)

4. Memorable Moments: Brief highlights of positive experiences (if appropriate for company culture)

Suggested Schedules

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Personal Data Protection Act (PDPA): Ensure compliance with Singapore's data protection laws when sharing personal information in the farewell letter. Consider internal vs external distribution and align with company data protection policies.

Employment Act: Respect confidentiality obligations from employment contract, avoid sharing trade secrets or sensitive company information, and adhere to any non-disparagement provisions.

Company Policies: Follow internal communication protocols, departure announcement guidelines, and respect established corporate communication channels and hierarchies.

Defamation Laws: Ensure the farewell letter does not contain any potentially defamatory statements about colleagues or the company, maintaining a professional and respectful tone throughout.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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