Application For Relieving Letter Template for United States

The Application For Relieving Letter is a formal request made by an employee to obtain official documentation of their employment termination. While relieving letters are not standard practice in the United States, they can serve important documentation purposes, particularly for international employees or those moving to jurisdictions where such letters are commonly required. The document typically includes employment duration, position details, clearance statements, and may address final settlements and benefit terminations. Under US employment law, while not mandatory, such documentation can help ensure clear communication and proper recording of employment termination. The letter can be valuable for future employment verification, visa applications, or other administrative purposes where formal proof of employment conclusion is needed.

1. Company Letterhead: Official company letterhead including company name, address, and contact information

2. Date: Current date when the letter is issued

3. Employee Information: Full name and address of the employee

4. Subject Line: Clear indication that this is a relieving/employment separation letter

5. Employment Details: Employee ID, designation, department, and duration of employment

6. Separation Confirmation: Formal confirmation of the employment termination and effective date

7. Clearance Statement: Confirmation that all company property has been returned and dues settled

8. Authorized Signature: Signature of HR manager or authorized representative with name and designation