End Of Service Letter Template for Singapore

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Key Requirements PROMPT example:

End Of Service Letter

"I need an End of Service Letter for a senior software engineer who is resigning voluntarily effective March 15, 2025, with comprehensive details about their stock option vesting and ongoing confidentiality obligations after departure."

Document background
The End of Service Letter is a crucial document in Singapore's employment framework, typically issued upon the conclusion of employment whether through resignation, retirement, or termination. It serves multiple purposes including documentation for future employment, clarity on final settlements, and compliance with local employment regulations. The letter should align with Singapore's Employment Act requirements and typically includes details about final payments, CPF contributions, and the return of company property. This document is particularly important in Singapore's business environment where formal documentation of employment history is often required for various administrative and professional purposes.
Suggested Sections

1. Employee Details: Full name, position, employee ID, department of the employee

2. Last Working Day: Clear statement of employment termination date and final day of service

3. Final Settlement Details: Breakdown of final payment including salary, leave encashment, and other entitlements

4. CPF Status: Confirmation of final CPF contributions and settlement

5. Company Property Return: List of company assets to be returned and confirmation of return process

Optional Sections

1. Reference Letter Offer: Optional offer to provide reference letter, typically included when employment ends on good terms

2. Non-Compete Reminder: Reminder of non-compete obligations, only included if specified in original employment contract

3. Exit Interview: Details of exit interview arrangements, included if required by company policy

4. Benefits Continuation: Information about any benefits that extend beyond termination date

Suggested Schedules

1. Final Payment Calculation: Detailed breakdown of final settlement amounts including salary, leave, bonuses and other entitlements

2. Clearance Form: Departmental clearances and property return checklist to be completed

3. Tax Clearance Form: Required for foreign employees needing tax clearance before departure

4. Benefits Summary: Detailed summary of any continuing benefits or benefit conversion options post-employment

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Employment Act (Chapter 91): Primary legislation governing employment relationships in Singapore, covering termination procedures, final payment requirements, and notice period obligations

Central Provident Fund (CPF) Act: Legislation governing mandatory social security savings system, including requirements for final CPF contributions and settlement during employment termination

Ministry of Manpower (MOM) Guidelines: Official guidelines from MOM covering best practices for employment termination, documentation requirements, and procedural fairness in termination processes

Employment Claims Act 2016: Legislation establishing framework for employment dispute resolution and defining employee entitlements during termination

Income Tax Act: Tax legislation relevant to final settlements, including tax clearance requirements for foreign employees and obligations for final tax settlements

Personal Data Protection Act 2012: Legislation governing the handling and protection of personal data, including requirements for employee information handling and data retention during termination

Certificate of Service Requirements: Statutory obligation to provide a written record of employment details including duration of employment and nature of work performed

Final Payment Components: Requirements for settlement of final salary, outstanding leave entitlements, and other contractual payments

Company Property Return: Documentation requirements for the return of company assets and property upon termination

Confidentiality Obligations: Post-employment obligations regarding company confidential information and trade secrets

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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