Redundancy Termination Letter Template for Singapore

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Key Requirements PROMPT example:

Redundancy Termination Letter

"I need a Redundancy Termination Letter for a senior software engineer in Singapore who will be affected by our tech department restructuring, with a termination date of March 15, 2025, including enhanced retrenchment benefits of 1 month per year of service and career transition support."

Document background
The Redundancy Termination Letter is a crucial document used when positions become redundant due to business restructuring, economic downturn, or organizational changes in Singapore. It must comply with Singapore's Employment Act and Ministry of Manpower guidelines, particularly regarding fair selection criteria and mandatory reporting requirements. The letter serves as official documentation of the termination, outlining retrenchment benefits (typically 2 weeks to 1 month salary per year of service), notice periods, and final payments. It should be prepared with consideration of the Tripartite Guidelines on Managing Excess Manpower and may require union consultation if applicable.
Suggested Sections

1. Employee Details: Full name, position, employee ID, department and relevant employment details

2. Termination Date: Last day of employment and notice period details

3. Reason for Redundancy: Brief explanation of business circumstances leading to redundancy

4. Retrenchment Benefits: Calculation and payment details of retrenchment package

5. Final Payment Details: Breakdown of final salary, unused leave, and other entitlements

6. Company Property Return: List of items to be returned and process for return

Optional Sections

1. Job Search Assistance: Details of career transition support and resources provided by the company

2. Reference Letter Provision: Terms and conditions of providing employment references

3. Non-Disclosure Agreement: Ongoing confidentiality obligations post-employment

4. Release of Claims: Mutual release terms and settlement conditions

Suggested Schedules

1. Benefit Calculation Schedule: Detailed breakdown of retrenchment package calculation including salary, years of service, and additional benefits

2. Company Property Checklist: Itemized list of company assets to be returned before final clearance

3. Employment Reference Template: Standard format for reference letter if applicable

4. Support Services Information: Comprehensive information about available career transition services and resources

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Employment Act (Chapter 91): Primary legislation governing employment relationships in Singapore, covering termination procedures, notice periods, salary payments, and retrenchment benefits requirements

MOM Guidelines on Responsible Retrenchment: Official guidelines from Ministry of Manpower covering fair selection criteria, early notification requirements, retrenchment benefits, and mandatory reporting requirements for retrenchments affecting 5 or more employees within 6 months

Tripartite Guidelines on Managing Excess Manpower: Guidelines jointly issued by MOM, NTUC and SNEF covering communication process, fair selection criteria, retrenchment benefits, and job assistance requirements

Industrial Relations Act: Legislation governing union-management relations, including requirements for consultation with unions during retrenchment exercises if employees are union members

Tripartite Advisory on Managing Excess Manpower: Advisory document providing best practices for handling retrenchment and recommended retrenchment benefits (typically 2 weeks to 1 month salary per year of service)

Employment Claims Act 2016: Legislation establishing framework for employment dispute resolution and claims processes related to termination and retrenchment

Personal Data Protection Act (PDPA): Legislation governing the collection, use, and disclosure of personal data, relevant for handling employee information during termination process

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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