Termination Recommendation Letter Template for Singapore

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Key Requirements PROMPT example:

Termination Recommendation Letter

"I need a Termination Recommendation Letter for a senior software engineer who has consistently underperformed despite two performance improvement plans, with supporting documentation from January 2025 to be included as evidence."

Document background
The Termination Recommendation Letter is a crucial document in Singapore's employment framework, used when a manager or supervisor recommends the termination of an employee's employment. It serves as an essential step in ensuring compliance with Singapore's employment laws and fair termination practices. The document typically includes detailed performance history, documented incidents, improvement attempts, and justification for the termination recommendation. This formal communication helps organizations maintain proper documentation and demonstrate adherence to legal requirements and internal policies while managing workforce changes.
Suggested Sections

1. Employee Information Block: Essential details including full name, position, department, employee ID, and duration of employment

2. Termination Recommendation Summary: Brief executive summary of the recommendation and primary reasons

3. Performance History Overview: Detailed account of employee's performance history, including reviews and ratings

4. Documented Issues: Chronological listing of performance issues, misconduct, or other relevant incidents

5. Prior Interventions: Summary of previous warnings, improvement plans, and support provided

6. Legal Compliance Statement: Confirmation of compliance with Employment Act and relevant legislation

7. Recommendation Details: Specific recommendations regarding timing and manner of termination

Optional Sections

1. Financial Impact Analysis: Include when termination involves significant financial implications or severance packages

2. Risk Assessment: Add when there are potential legal, reputational, or operational risks to consider

3. Succession Planning: Include when position is critical and requires immediate replacement planning

4. Union Considerations: Required when employee is unionized or covered by collective agreements

Suggested Schedules

1. Performance Documentation: Copies of performance reviews, evaluations, and ratings

2. Warning Letters: Copies of formal warnings and improvement plans issued

3. Incident Reports: Documentation of specific incidents or misconduct

4. HR Policy References: Relevant excerpts from company policies and procedures

5. Meeting Notes: Records of relevant discussions, counseling sessions, or performance reviews

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Employment Act (Chapter 91): Primary legislation governing employment relationships in Singapore, covering termination procedures, notice periods, payment in lieu of notice, and statutory benefits upon termination

Employment Claims Act 2016: Legislation addressing employment dispute resolution procedures and salary-related claims handling in termination cases

Tripartite Guidelines on Fair Employment Practices: Guidelines ensuring fair, merit-based employment practices, including non-discriminatory termination procedures and proper documentation requirements

Industrial Relations Act: Legislation governing union relations and collective agreement requirements that may affect termination procedures for unionized employees

Personal Data Protection Act 2012 (PDPA): Law governing the handling of personal information in termination documents and ongoing data protection obligations

Retirement and Re-employment Act: Legislation specifically addressing employment matters for employees near retirement age, including termination considerations

MOM Guidelines on Termination: Ministry of Manpower guidelines covering responsible retrenchment practices and fair termination procedures

Workplace Safety and Health Act: Legislation that may be relevant if termination involves workplace safety issues or violations

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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