End Of Service Letter Template for England and Wales

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Key Requirements PROMPT example:

End Of Service Letter

"I need an End of Service Letter for a senior software developer who is leaving voluntarily after 5 years of service, with their last working day being March 15, 2025, and they will be subject to a 3-month non-compete clause."

Document background
An End of Service Letter is a crucial document used when employment relationship comes to an end, whether through resignation, retirement, or termination. Under English and Welsh law, this document serves multiple purposes: it formally acknowledges the end of employment, details final payments and benefits, outlines the handling of company property, and reminds the employee of any ongoing obligations. The letter helps protect both employer and employee interests by clearly documenting the terms of separation and ensuring compliance with UK employment legislation, including the Employment Rights Act 1996 and related regulations.
Suggested Sections

1. Employee Details: Full name, position, employee ID, department

2. Termination Date: Last working day and effective date of termination

3. Final Payment Details: Salary, benefits, outstanding holiday pay, and other entitlements

4. Company Property: Instructions for returning company assets

5. Confidentiality Reminder: Reminder of ongoing confidentiality obligations

Optional Sections

1. Reference Provision: Details about future employment references, used when agreed to provide references

2. Garden Leave: Include when employee is placed on garden leave during notice period

3. Post-termination Restrictions: Reminder of existing restrictions, include if applicable from employment contract

Suggested Schedules

1. Final Payment Calculation: Detailed breakdown of final payment including all components

2. Company Property Checklist: List of items to be returned with confirmation of return

3. Benefits Summary: Summary of benefit termination dates and conversion options if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries
Relevant Teams
Relevant Roles
Industries

Employment Rights Act 1996: Primary legislation governing statutory notice periods, final payment requirements, and written statement obligations for employment termination

Equality Act 2010: Legislation ensuring non-discriminatory practices in employment termination and protection against unfair dismissal based on protected characteristics

ACAS Code of Practice: Guidelines for fair treatment and best practices in ending employment relationships

GDPR and Data Protection Act 2018: Regulations governing the handling of personal information and data retention requirements in employment documentation

Income Tax Act 2007: Legislation covering tax implications of final payments and P45 requirements for ending employment

Working Time Regulations 1998: Rules governing outstanding holiday pay calculations and rest break compensation at end of employment

Employment Tribunals Act 1996: Legislation outlining employee rights regarding employment disputes and tribunal procedures

Limitation Act 1980: Act setting out time limits for bringing employment-related claims

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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