Job Confirmation Letter Template for Singapore

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Key Requirements PROMPT example:

Job Confirmation Letter

"I need a Job Confirmation Letter for a senior software engineer position in our Singapore office, starting March 1, 2025, with a 6-month probation period and specific clauses about remote work arrangements and intellectual property protection."

Document background
The Job Confirmation Letter is a crucial employment document used in Singapore when formalizing an employment relationship after a job offer has been accepted. It serves as an official record of the employment terms and conditions, incorporating requirements under Singapore's Employment Act and related legislation. The document typically follows a verbal or written job offer and acceptance, converting the preliminary agreement into a formal employment contract. It must include mandatory terms as required by Singapore law, such as working hours, salary, leave entitlements, and other employment benefits. This document is essential for compliance with Singapore's employment regulations and provides clear documentation of the employment relationship for both parties.
Suggested Sections

1. Company Information: Official company name, registration number, and address

2. Employee Information: Full name, NRIC/FIN, and contact details

3. Position Details: Job title, department, and reporting relationship

4. Employment Terms: Start date, employment type (permanent/contract), probation period

5. Compensation: Salary, payment schedule, and any fixed allowances

6. Working Hours: Standard working hours and days

7. Leave Entitlements: Annual, medical, and other statutory leave entitlements

Optional Sections

1. Benefits Package: Additional benefits beyond statutory requirements - include when offering extra benefits

2. Probation Terms: Specific probation period conditions - include when position has probationary period

3. Notice Period: Required notice period for termination - include when different from statutory minimum

4. Confidentiality Clause: Specific confidentiality requirements - include for positions with access to sensitive information

Suggested Schedules

1. Job Description: Detailed description of roles and responsibilities

2. Benefits Schedule: Detailed breakdown of employee benefits and entitlements

3. Company Policies: Reference to relevant company policies and procedures

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Employment Act (Chapter 91): Primary legislation governing employment relationships in Singapore, covering basic terms and conditions, minimum employment standards, working hours, overtime, rest days, and leave entitlements.

Employment of Foreign Manpower Act: Legislation governing the employment of foreign workers in Singapore, including work pass requirements and conditions.

Central Provident Fund Act: Regulates mandatory CPF contributions and sets contribution rates for both employers and employees in Singapore.

Workplace Safety and Health Act: Establishes basic safety and health requirements in the workplace and outlines employer obligations for maintaining workplace safety.

Personal Data Protection Act (PDPA): Governs the handling of employee personal information and consent requirements for data collection and usage.

Employment Claims Act: Provides framework for dispute resolution mechanisms and handling of salary-related claims in employment relationships.

Industrial Relations Act: Covers union representation and collective agreements in employment relationships.

Income Tax Act: Outlines employer obligations regarding employee income reporting and tax deduction requirements.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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