Job Confirmation Letter Template for Canada

The Job Confirmation Letter is a standard business document used across Canadian jurisdictions to formalize employment offers that have been verbally accepted. It serves as an intermediate step between an initial job offer and a comprehensive employment agreement, providing written confirmation of the essential terms of employment while maintaining a welcoming and professional tone. This document is typically issued after verbal acceptance of a job offer but before the employee's start date, and includes crucial information such as position details, compensation, benefits, and basic terms of employment. The letter helps ensure compliance with Canadian employment standards legislation while also providing both parties with clear documentation of the employment arrangement. It's particularly important in Canadian business practice as it provides a clear record of employment terms that can be referenced by both parties and may be required for various administrative and legal purposes.

1. Company Letterhead and Date: Official company letterhead with current date

2. Employee Information: Full name and address of the employee

3. Job Title and Department: Specific position title and department/team the employee will work in

4. Start Date: Confirmed employment start date

5. Compensation: Base salary/wages, payment frequency, and method of payment

6. Hours of Work: Standard working hours, schedule, and location

7. Benefits Summary: Brief overview of benefits package including insurance, retirement plans

8. Probationary Period: Length and terms of probationary period if applicable

9. Reporting Relationship: Direct supervisor or manager's name and title

10. Acceptance and Signature: Space for both employer and employee signatures and date