Job Confirmation Letter Template for Australia

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Key Requirements PROMPT example:

Job Confirmation Letter

"I need a Job Confirmation Letter for a senior software developer position in our Sydney office, including remote work provisions and share option scheme details, with the role commencing March 1, 2025."

Document background
A Job Confirmation Letter is commonly used in Australian business practice as a formal follow-up to a verbal job offer and acceptance. This document serves as an intermediate step between initial offer and a full employment contract, particularly useful for standard employment arrangements where a comprehensive contract might not be necessary. It must comply with Australian employment law, particularly the Fair Work Act 2009, and includes essential employment terms such as position details, compensation, working hours, and leave entitlements. The letter provides clarity and certainty for both employer and employee while maintaining simplicity and accessibility. It's particularly valuable for roles where a full employment contract might be overwhelming or unnecessary, while still ensuring all legal requirements are met.
Suggested Sections

1. Letter Header: Company letterhead, date, and employee's contact details

2. Confirmation of Offer: Clear statement confirming the job offer and acceptance

3. Position Details: Job title, department, reporting relationship, and start date

4. Employment Type: Whether permanent, fixed-term, casual, full-time or part-time

5. Compensation: Base salary, superannuation, and any other monetary benefits

6. Work Schedule: Working hours, days, and location

7. Leave Entitlements: Annual leave, personal/carer's leave, and other applicable leave types

8. Probation Period: Length and terms of the probationary period

9. Notice Period: Required notice period for termination by either party

10. Acknowledgment: Space for employee signature and date to confirm acceptance

Optional Sections

1. Bonus Structure: Include when position offers performance bonuses or commission

2. Additional Benefits: Include when offering non-standard benefits like car allowance, phone, laptop

3. Confidentiality Statement: Include for roles with access to sensitive information

4. Post-Employment Restrictions: Include for senior roles or when non-compete clauses apply

5. Flexible Working Arrangements: Include when offering remote work or flexible hours

6. KPIs and Performance Expectations: Include for roles with specific performance metrics

7. Travel Requirements: Include when role involves regular travel

Suggested Schedules

1. Position Description: Detailed outline of role responsibilities and requirements

2. Company Policies Summary: Overview of key workplace policies applicable to the role

3. Benefits Summary: Detailed explanation of all benefits and entitlements

4. Bonus/Commission Structure: Detailed explanation of any variable compensation components

5. Workplace Health and Safety Guidelines: Summary of relevant WHS procedures and requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Professional Services

Financial Services

Technology

Healthcare

Education

Retail

Manufacturing

Construction

Mining

Hospitality

Transportation

Media and Entertainment

Government

Non-Profit

Agriculture

Energy

Relevant Teams

Human Resources

Legal

Finance

Operations

Sales

Marketing

Information Technology

Customer Service

Research and Development

Production

Administration

Quality Assurance

Procurement

Business Development

Relevant Roles

Chief Executive Officer

Managing Director

Department Manager

Team Leader

Project Manager

Administrative Assistant

Sales Representative

Customer Service Representative

Technical Specialist

Software Developer

Financial Analyst

Marketing Coordinator

Human Resources Officer

Operations Manager

Research Assistant

Account Manager

Business Analyst

Production Worker

Office Manager

Graduate Trainee

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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