Job Confirmation Letter Template for India

The Job Confirmation Letter is a crucial document in the Indian employment lifecycle, typically issued after an employee successfully completes their probationary period. This document serves multiple purposes: it formally establishes the permanent employment relationship, confirms the terms and conditions of employment, and ensures compliance with Indian labor laws and regulations. The letter should include essential information such as designation, salary structure, benefits, working hours, and other employment terms. It provides legal protection to both parties and is often required for various purposes such as visa applications, loan applications, and other official documentation. The letter should be drafted in accordance with relevant Indian labor laws, including the Industrial Employment (Standing Orders) Act and state-specific Shops and Establishments Acts.

1. Letter Header: Company letterhead, date, reference number, and addressee details

2. Subject Line: Clear indication that this is a Job Confirmation Letter

3. Opening Statement: Confirmation of employment and reference to previous communication or probation period

4. Position Details: Job title, department, and reporting relationship

5. Employment Terms: Confirmation of permanent status, effective date, and work location

6. Compensation Structure: Base salary, allowances, and benefits as per company policy

7. Working Hours: Standard working hours, days of work, and leave entitlement

8. Statutory Benefits: PF, ESI, gratuity, and other statutory benefits as applicable

9. Code of Conduct: Reference to company policies and expected professional conduct

10. Closing: Congratulatory note and welcome to permanent employment

11. Signature Block: Authorized signatory details and space for employee acknowledgment