Job Confirmation Letter Template for Nigeria

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Key Requirements PROMPT example:

Job Confirmation Letter

"I need a Job Confirmation Letter for a Senior Software Developer in Lagos, Nigeria, who successfully completed their 6-month probation period and will be confirmed effective January 15, 2025, with hybrid working arrangements and international travel requirements."

Document background
The Job Confirmation Letter is a crucial document in Nigerian employment practice, typically issued either after successful completion of a probationary period or to formalize a verbal employment offer. It serves as an official record of the employment relationship and must comply with Nigerian Labour Law requirements, particularly the Labour Act. The document includes essential information such as job title, salary, benefits, working hours, and other key terms of employment. While less detailed than a full employment contract, the Job Confirmation Letter holds significant legal weight and is often referenced in employment disputes. It provides security for both employer and employee by clearly documenting the terms of employment and helps ensure compliance with local labour regulations.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and employee's address

2. Subject Line: Clear indication that this is a job confirmation letter

3. Opening Statement: Formal confirmation of employment and reference to previous probation period or offer if applicable

4. Position Details: Job title, department, and reporting relationship

5. Employment Terms: Confirmation of start date, salary, work hours, and location

6. Benefits Summary: Overview of key benefits including health insurance, pension, and leave entitlements

7. Confidentiality Statement: Brief statement about maintaining confidentiality of company information

8. Closing: Congratulatory note, welcome statement, and signature block

Optional Sections

1. Performance Expectations: Include when specific KPIs or performance metrics need to be documented from the start

2. Probation Completion: Include when the letter follows a successful probation period

3. Special Conditions: Include when there are specific conditions or requirements unique to the role

4. Travel Requirements: Include when the position involves regular travel

5. Bonus Structure: Include when the role includes performance-based bonuses or commission

6. Training Commitments: Include when specific training or certification requirements apply to the role

Suggested Schedules

1. Job Description: Detailed outline of roles, responsibilities, and expectations

2. Benefits Schedule: Detailed breakdown of all benefits and entitlements

3. Salary Structure: Detailed breakdown of salary components and payment schedule

4. Company Policies Reference: List of key company policies applicable to the position

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Banking and Finance

Technology

Manufacturing

Oil and Gas

Telecommunications

Healthcare

Education

Retail

Construction

Professional Services

Hospitality

Agriculture

Mining

Transportation

Media and Entertainment

Relevant Teams

Human Resources

Legal

Finance

Operations

Sales

Marketing

Information Technology

Customer Service

Production

Research and Development

Business Development

Quality Assurance

Administration

Corporate Communications

Procurement

Relevant Roles

Chief Executive Officer

Managing Director

General Manager

Department Manager

Supervisor

Administrative Officer

Human Resources Manager

Finance Manager

Operations Manager

Sales Executive

Marketing Manager

IT Manager

Project Manager

Account Officer

Customer Service Representative

Production Manager

Research Analyst

Business Development Manager

Technical Support Specialist

Quality Assurance Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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