Job Approval Letter Template for Singapore

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Key Requirements PROMPT example:

Job Approval Letter

"I need a Job Approval Letter for a senior software engineer position in our Singapore office, offering a basic salary of SGD 8,500 per month with stock options, starting March 1, 2025, with a focus on maintaining confidentiality and IP protection clauses."

Document background
The Job Approval Letter is a crucial employment document in Singapore's business environment, typically issued after successful job negotiations and before the formal employment contract. It serves as an interim binding document confirming the employer's intent to hire and the basic terms of employment. The letter must align with Singapore's Employment Act and includes essential information such as position details, compensation, start date, and working conditions. This document is particularly important in Singapore's context where employment terms must be clearly documented and comply with strict local labor laws and regulations.
Suggested Sections

1. Company Information: Official company name, registration number, and address

2. Employee Information: Full name, NRIC/FIN, and contact details

3. Position Details: Job title, department, and reporting relationship

4. Employment Terms: Start date, employment type (permanent/contract), probation period

5. Compensation: Basic salary, allowances, and payment schedule

6. Working Hours: Standard working hours, rest days, and overtime provisions

7. Leave Entitlements: Annual, medical, and other leave types

Optional Sections

1. Work Pass Information: Required for foreign employees - work pass type and conditions (include when hiring foreign employees)

2. Benefits Package: Additional benefits beyond statutory requirements (include when offering non-standard benefits)

3. Performance Bonus: Bonus structure and conditions (include when offering performance-based compensation)

4. Stock Options: Employee stock option details (include when offering equity compensation)

Suggested Schedules

1. Job Description: Detailed roles and responsibilities

2. Benefits Summary: Overview of all employment benefits

3. Company Policies: Key company policies and procedures

4. Confidentiality Agreement: Non-disclosure and confidentiality terms

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Employment Act (Chapter 91): Primary legislation governing basic terms and conditions of employment in Singapore, including mandatory written key employment terms, working hours, rest days, and salary payment rules

Employment of Foreign Manpower Act (EFMA): Legislation governing the employment of foreign workers in Singapore, including work pass requirements, conditions, and employer obligations

Central Provident Fund Act: Mandatory social security savings scheme legislation specifying CPF contribution requirements and applicable rates based on age and residency status

Employment of Foreign Manpower (Work Passes) Regulations: Detailed regulations regarding work pass conditions and industry-specific requirements for foreign workers

Workplace Safety and Health Act: Legislation governing workplace safety standards, health provisions, and employer obligations for maintaining a safe working environment

Personal Data Protection Act (PDPA): Framework for data protection laws governing the collection, use, disclosure, and care of personal data, including employee information

Industrial Relations Act: Legislation governing industrial relations, collective agreements, and union-related matters in the workplace

Income Tax Act: Tax legislation specifying employer obligations for employee income reporting and tax-related requirements

Retirement and Re-employment Act: Legislation governing retirement age and re-employment obligations for older workers in Singapore

Fair Consideration Framework: Guidelines ensuring fair hiring practices and job advertising requirements to promote fair consideration of Singaporeans for job opportunities

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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