Bank Dispute Letter Template for England and Wales

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Key Requirements PROMPT example:

Bank Dispute Letter

"I need to draft a Bank Dispute Letter to contest three unauthorized transactions totaling £5,000 that appeared on my business account on January 15, 2025, and I want to request both a full refund and compensation for the overdraft fees incurred as a result."

Document background
The Bank Dispute Letter is a critical document in the formal dispute resolution process within the UK banking sector. It is used when account holders need to formally contest transactions, fees, service issues, or other banking matters. This document, governed by English and Welsh law, must be drafted in accordance with FCA guidelines and banking regulations. It serves as the first formal step in the dispute resolution process and may later be used as evidence if the matter escalates to the Financial Ombudsman Service. The letter should clearly articulate the nature of the dispute, provide supporting evidence, and specify the desired resolution.
Suggested Sections

1. Account Details: Relevant account numbers and identifying information for the account holder and the specific accounts in dispute

2. Nature of Dispute: Clear and concise description of the issue being disputed, including relevant dates and amounts

3. Timeline of Events: Chronological sequence of relevant events leading to the dispute

4. Previous Communication: Reference to any previous correspondence with the bank regarding this dispute

5. Desired Resolution: Clear statement of what resolution is being sought from the bank

Optional Sections

1. Financial Loss Details: Detailed breakdown of any financial losses incurred as a result of the dispute

2. Third Party Authorization: Authorization details when the letter is written by someone acting on behalf of the account holder

3. Regulatory References: References to specific banking regulations, codes of conduct, or legislation relevant to the dispute

Suggested Schedules

1. Supporting Documentation: Copies of relevant bank statements, receipts, or transaction records that support the dispute

2. Previous Correspondence Log: Copies of all previous letters, emails, or records of communication with the bank regarding this dispute

3. Evidence Schedule: Chronological list and copies of all supporting evidence being provided with the dispute letter

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries
Relevant Teams
Relevant Roles
Industries

Financial Services and Markets Act 2000: Primary legislation that regulates financial services in the UK, establishing regulatory framework and consumer protection measures

Consumer Rights Act 2015: Key legislation providing consumers with statutory rights and protections in their dealings with businesses, including financial institutions

Consumer Credit Act 1974: Legislation governing credit relationships between consumers and lenders, including banks

Data Protection Act 2018 and UK GDPR: Laws governing how personal data must be handled, processed, and protected by organizations including banks

Limitation Act 1980: Statute setting time limits for bringing legal claims, important for determining deadlines for banking disputes

FCA Handbook: Comprehensive guide containing rules and guidance from the Financial Conduct Authority that banks must follow

PRA Rulebook: Set of rules from the Prudential Regulation Authority governing banks' operational and financial stability requirements

Banking Conduct of Business Sourcebook: Specific FCA rules governing how banks should conduct business with their customers

FCA Dispute Resolution Rules: Specific regulations (DISP) setting out how banks should handle customer complaints and disputes

The Banking Code: Voluntary code of practice that sets standards of good banking practice

The Lending Code: Industry standard for lending practices, setting out minimum standards for banks when dealing with lending products

Financial Ombudsman Service Guidelines: Guidelines and approach used by the FOS in resolving disputes between consumers and financial institutions

Contract Law Principles: Common law principles governing formation and enforcement of contracts under English law

Banking Duty of Care: Common law principles establishing banks' obligations and duty of care to customers

Alternative Dispute Resolution Regulations 2015: Regulations governing alternative methods of resolving disputes outside of court proceedings

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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