Polite Demand Letter Template for Singapore

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Key Requirements PROMPT example:

Polite Demand Letter

"Need a Polite Demand Letter to recover SGD 45,000 from a construction subcontractor who hasn't paid for materials supplied in January 2025, with previous reminders sent but no response received."

Document background
A Polite Demand Letter is commonly used in Singapore's business environment as an initial step in debt recovery. This document type combines firmness with professionalism, adhering to Singapore's strict regulations on debt collection practices. The letter typically includes details of the debt, payment history, current amount due, and a reasonable timeline for response. While maintaining a cordial tone, it serves as formal documentation of the attempt to collect payment and may be important if legal proceedings become necessary. The Polite Demand Letter should always comply with Singapore's Personal Data Protection Act and relevant debt collection guidelines.
Suggested Sections

1. Recipient Details: Full name, address, and reference details of the recipient

2. Claim Description: Clear statement of the debt or obligation owed

3. Amount Details: Specific amount owed, including any interest or additional charges

4. Payment Timeline: Clear deadline for payment or response

5. Legal Basis: Reference to contract or legal basis for the claim

Optional Sections

1. Previous Communications: Reference to prior attempts to resolve the matter - include when there have been previous attempts to collect the debt

2. Payment Options: Available methods of payment - include when offering multiple payment methods

3. Settlement Offer: Proposed compromise or settlement terms - include when willing to negotiate or settle

4. Legal Consequences: Potential legal actions if demand is not met - include when escalation is being considered

Suggested Schedules

1. Statement of Account: Detailed breakdown of amounts owed

2. Supporting Documents: Copies of relevant contracts, invoices, or correspondence

3. Payment Instructions: Detailed payment methods and bank details

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Limitation Act 1959: Governs statutory time limits for different types of claims, ensuring the demand is made within legal limitation periods

Contract Act (Cap. 53): Core legislation governing contract formation, validity, and enforcement in Singapore, including common law principles

Consumer Protection (Fair Trading) Act: Protects consumer interests and regulates unfair practices in consumer transactions

Moneylenders Act and Debt Collection Guidelines: Regulates proper debt collection practices and ensures compliance with Singapore Police Force guidelines

Legal Profession Act: Governs requirements for legal correspondence and professional conduct when drafted by legal professionals

Evidence Act: Establishes requirements for documentation and proof of claims for potential legal proceedings

Mediation Act 2017: Framework for mediation as an alternative dispute resolution option in Singapore

Personal Data Protection Act 2012: Regulates the collection, use, and disclosure of personal data in correspondence

Electronic Transactions Act: Governs the legal validity and requirements for electronic communications and transactions

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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