Commercial Lease Cancellation Letter Template for Singapore

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Key Requirements PROMPT example:

Commercial Lease Cancellation Letter

"I need a Commercial Lease Cancellation Letter for my retail store in Singapore's Orchard Road area, with a termination date of March 1, 2025, including provisions for the return of our $50,000 security deposit and specific handover requirements for specialized retail fixtures."

Document background
The Commercial Lease Cancellation Letter serves as a crucial document in Singapore's commercial property sector, providing a formal means to terminate a lease agreement before its intended end date. This document is typically used when either the landlord or tenant needs to end the lease early due to various circumstances such as business restructuring, relocation, or mutual agreement. It must comply with Singapore's legal framework, particularly the Civil Law Act and Landlord and Tenant Act, and should include specific details about the property, parties involved, effective termination date, and any financial settlements required.
Suggested Sections

1. Sender and Recipient Details: Full names, addresses, and contact information of both parties and company details if applicable

2. Original Lease Reference: Date and details of the original lease agreement including property address and tenancy terms

3. Notice of Cancellation: Clear statement of intent to cancel the lease and the effective termination date

4. Property Handover: Details regarding the return of the property, inspection requirements, and key return process

5. Financial Settlement: Information about final rent payment, security deposit return, and settlement of utilities

Optional Sections

1. Reason for Cancellation: To be included when cancellation is due to specific circumstances or mutual agreement that need to be documented

2. Mutual Release: Statement releasing both parties from future obligations, to be included when agreed by both parties

3. Reinstatement Works: Details of any required property restoration works, to be included if specified in original lease

4. Forwarding Address: New contact details for future correspondence, to be included if tenant is relocating

Suggested Schedules

1. Property Inspection Report: Detailed report documenting the condition of the property at termination

2. Settlement Statement: Itemized list of all financial settlements including deposit return and outstanding payments

3. Handover Checklist: Comprehensive list of items to be returned including keys, access cards, and other property-specific items

4. Utility Account Closure Details: List of utility accounts to be closed or transferred with final meter readings

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Civil Law Act (Chapter 43): Primary legislation governing contractual obligations and relationships between parties in Singapore, particularly Part 4 which deals with contractual obligations

Landlord and Tenant Act: Specific legislation governing the relationship between landlords and tenants for commercial properties, shops, hotels and residential properties in Singapore

Property Tax Act: Legislation governing property taxation which may have implications for lease termination and final settlements

Planning Act: Regulations regarding land use and property development that may affect commercial lease terminations

COVID-19 (Temporary Measures) Act 2020: Temporary legislation providing relief for businesses unable to perform contractual obligations due to COVID-19, including lease agreements

Building Control Act: Legislation governing building works and standards that may need to be considered during property handover

Building Maintenance and Strata Management Act: Regulations regarding building maintenance and management which may affect final inspection and handover procedures

Singapore Contract Law Principles: Common law principles governing contract formation, performance, and termination in Singapore

Doctrine of Frustration: Legal principle dealing with situations where contract performance becomes impossible or radically different from what was originally agreed

Singapore Land Authority Regulations: Regulatory requirements from the national land authority that may affect commercial property transactions

Urban Redevelopment Authority Guidelines: Guidelines affecting commercial property use and changes that may be relevant during lease termination

Building and Construction Authority Requirements: Technical requirements and standards that may need to be met during property handover and inspection

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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