Cancel A Gym Membership Letter Template for Singapore

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Key Requirements PROMPT example:

Cancel A Gym Membership Letter

"I need to draft a Cancel A Gym Membership Letter for Fitness First Singapore due to my upcoming relocation to Australia in March 2025, and I need to make sure it includes a request for partial refund of my annual membership fees."

Document background

The Cancel A Gym Membership Letter is a crucial document used when a member wishes to terminate their fitness facility membership in Singapore. This document ensures compliance with Singapore's consumer protection laws and fitness industry standards, particularly the Consumer Protection (Fair Trading) Act and CaseTrust-SFIA Joint Accreditation Scheme. The letter should be used when members need to formally end their membership, whether due to relocation, medical reasons, or personal choice. It serves as official documentation of the cancellation request and helps protect both parties' interests during the termination process.

Suggested Sections

1. Personal Information: Member's name, membership number, and contact details

2. Gym Information: Gym's name, branch location, and contact details

3. Membership Details: Type of membership, start date, and current status

4. Cancellation Request: Clear statement of intention to cancel membership

5. Reason for Cancellation: Brief explanation of cancellation reason (if required by contract)

Optional Sections

1. Request for Refund: Section requesting refund of prepaid fees, to be included when member has paid fees in advance

2. Medical Documentation Reference: Section referencing attached medical certificates, to be included when cancellation is due to medical reasons

3. Relocation Details: Section detailing relocation information, to be included when cancellation is due to relocation

Suggested Schedules

1. Supporting Documents: Medical certificates, proof of relocation, or other relevant documentation supporting the cancellation request

2. Original Membership Agreement: Copy of the original membership contract for reference

3. Payment Records: Proof of payments made, relevant to refund requests

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Member
Membership Agreement
Membership Number
Notice Period
Cancellation Date
Facility
Outstanding Fees
Refund
Supporting Documentation
Effective Date

Clauses

Member Identification
Membership Details
Cancellation Notice
Reason for Cancellation
Notice Period
Outstanding Payments
Refund Request
Supporting Documentation
Return of Property
Data Protection

Relevant Industries

Fitness and Wellness
Sports Facilities
Health and Lifestyle

Relevant Teams

Customer Service
Operations
Membership Services
Administration
Legal

Relevant Roles

Gym Manager
Membership Coordinator
Customer Service Representative
Operations Manager

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Authors

Alex Denne

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