Individual Employment Agreement Template for Denmark

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Individual Employment Agreement

Document background
The Individual Employment Agreement serves as the foundational document establishing the employment relationship between companies and individual employees in Denmark. This agreement is essential for compliance with Danish employment law, which requires employers to provide written documentation of key employment terms and conditions. It is typically used when hiring new employees or formalizing existing employment relationships, and must align with various Danish regulations including the Contracts Act, Holiday Act, and Working Environment Act. The document needs to be provided to employees within one month of starting employment and should be updated if significant terms change. For positions covered by collective agreements, this Individual Employment Agreement must also reference and align with the applicable collective agreement terms.
Suggested Sections

1. Parties: Identification of the employer and employee with full legal names and addresses

2. Background: Brief context of the employment relationship and agreement purpose

3. Definitions: Key terms used throughout the agreement

4. Position and Duties: Job title, role description, and primary responsibilities

5. Commencement and Duration: Start date and whether the contract is permanent or fixed-term

6. Place of Work: Primary workplace location and any flexibility requirements

7. Working Hours: Standard working hours, flexibility requirements, and overtime arrangements

8. Salary and Benefits: Base salary, payment frequency, pension contributions, and standard benefits

9. Holiday Entitlement: Annual leave entitlement and holiday pay in accordance with Danish Holiday Act

10. Absence and Sick Pay: Procedures for reporting absence and sick pay entitlements

11. Notice Period: Notice requirements for both parties to terminate employment

12. Confidentiality: Obligations regarding company confidential information

13. Data Protection: Handling of personal data in compliance with GDPR

14. Governing Law: Specification of Danish law as governing law

15. Signatures: Execution blocks for both parties

Optional Sections

1. Probationary Period: Include when the employment is subject to an initial trial period

2. Bonus Arrangements: Include when the employee is eligible for performance-based bonuses or commission

3. Share Options: Include when the employee is offered company shares or share options

4. Non-Competition: Include for senior positions or when employee has access to sensitive information

5. International Travel: Include when role requires regular international travel

6. Intellectual Property: Include when employee may create IP in course of employment

7. Company Car: Include when a company car is provided

8. Home Working: Include when regular remote work is permitted

9. Training Requirements: Include when specific training or qualifications are required

10. Collective Agreement Reference: Include when employment is covered by a collective agreement

Suggested Schedules

1. Schedule 1 - Benefits Package: Detailed description of all employment benefits

2. Schedule 2 - Bonus Scheme Rules: Detailed rules and calculations for any bonus arrangements

3. Schedule 3 - Company Policies: Key company policies that form part of the employment terms

4. Schedule 4 - Job Description: Detailed description of role and responsibilities

5. Schedule 5 - IT and Communication Systems Policy: Rules regarding use of company IT systems

6. Appendix A - Personal Data Processing: Detailed information about personal data handling

7. Appendix B - Company Car Policy: Terms of company car usage if applicable

8. Appendix C - Share Option Terms: Detailed terms of any share option scheme if applicable

Authors

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Relevant Industries
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Relevant Roles
Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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