Subcontractor Invoice Template for Denmark

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Subcontractor Invoice

Document background

The Subcontractor Invoice is an essential document for business relationships in Denmark where services are provided by independent contractors or subcontracting companies to main contractors. This document type is specifically designed to comply with Danish invoicing requirements, including the Danish Bookkeeping Act (Bogføringsloven) and VAT Act (Momsloven). The Subcontractor Invoice must contain specific elements such as CVR numbers, clear service descriptions, and proper VAT calculations. It's particularly important for maintaining clear financial records, ensuring proper tax compliance, and facilitating timely payments in accordance with Danish business law. The document serves as both a payment request and a legal record of services rendered, supporting tax reporting and accounting requirements for both parties involved.

Suggested Sections

1. Invoice Header: Company logo, 'INVOICE' clearly stated, and invoice number

2. Supplier Information: Legal company name, CVR number (Danish business registration), address, contact details, and bank information

3. Client Information: Client's legal name, CVR number, billing address, and reference person/number if applicable

4. Invoice Details: Invoice date, due date, payment terms, and reference numbers (PO number if applicable)

5. Service Description: Clear description of services provided, including dates of service delivery

6. Pricing Breakdown: Unit prices, quantities, subtotal before VAT

7. VAT Information: VAT rate (25% standard Danish rate), VAT amount, and total amount including VAT

8. Payment Information: Bank account details, SWIFT/BIC, IBAN, and payment reference

9. Legal Statements: Mandatory statements about VAT registration and payment terms as per Danish law

Optional Sections

1. Purchase Order Reference: Additional section for detailed PO reference when client requires specific PO tracking

2. Multiple Delivery Locations: When services were provided at different locations, including breakdown by location

3. Special Payment Terms: When non-standard payment terms have been agreed upon

4. Project Milestone Reference: When invoice relates to specific project milestones or phases

5. Currency Exchange Information: When invoice is in foreign currency, showing exchange rate and DKK equivalent

6. Withholding Tax Information: When applicable for international subcontractors subject to Danish withholding tax

Suggested Schedules

1. Time Sheet: Detailed breakdown of hours worked, dates, and specific tasks performed

2. Materials Schedule: Itemized list of materials used if billing for materials separately

3. Service Specification: Detailed description of services provided if too extensive for main invoice

4. Rate Card: Applicable rates for different service categories or personnel levels

5. Delivery Notes: Copies of signed delivery or service completion confirmations

Authors

Relevant legal definitions

Clauses

Invoice Details
Payment Terms
VAT Compliance
Service Description
Rate Calculation
Delivery Confirmation
Late Payment Terms
Bank Details
Currency Specification
Tax Compliance
Documentation Requirements
Dispute Resolution
Invoice Correction
Payment Reference
Service Period
Legal Notice

Relevant Industries

Relevant Teams

Relevant Roles

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