Late Payment Reminder Letter Template for Denmark

The Late Payment Reminder Letter is an essential business document used when payments from customers or business partners become overdue in Denmark. It serves as a formal reminder and is typically sent after the payment deadline has passed, but before engaging debt collection agencies or legal proceedings. The document must comply with Danish legislation, particularly the Danish Interest Act and Debt Collection Act, which regulate late payment fees, interest charges, and the debt collection process. The letter includes crucial information such as the original invoice details, outstanding amount, accrued interest, payment instructions, and potential consequences of continued non-payment. It represents a critical step in maintaining cash flow while preserving business relationships through professional communication.

1. Sender Details: Complete business details including company name, registration number, address, and contact information

2. Recipient Details: Full name and address of the debtor, including any reference numbers

3. Date: Current date and reference to original invoice date

4. Subject Line: Clear indication that this is a payment reminder, including invoice number

5. Outstanding Amount: Detailed breakdown of the original amount, any late fees, and interest charges as per Danish Interest Act

6. Payment Instructions: Clear payment details including bank account information and payment deadline

7. Legal Notice: Standard text regarding legal obligations and consequences of non-payment under Danish law