Office Invoice Template for Denmark

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Key Requirements PROMPT example:

Office Invoice

Document background

The Office Invoice is a essential business document used in Danish commercial transactions for billing office-related services and products. It must comply with Danish legal requirements, including the Danish Bookkeeping Act and VAT Act, as well as EU regulations. This document type is typically used when billing for office services, supplies, or professional services, and must include mandatory elements such as VAT information (typically 25% in Denmark), company registration numbers (CVR), and specified payment terms. The Office Invoice serves as both a payment request and a legal record for accounting and tax purposes, requiring careful attention to detail in its preparation and processing to ensure compliance with Danish business documentation standards.

Suggested Sections

1. Invoice Header: Company logo, invoice number, date of issue, and document type identification

2. Seller Information: Legal company name, CVR number (Danish business registration), address, contact details, and bank information

3. Buyer Information: Client's legal name, address, and their CVR number if applicable

4. Invoice Details: Invoice date, due date, payment terms, and reference numbers

5. Service/Product Description: Detailed breakdown of services/products provided, including quantity, unit price, and description

6. Amount Calculation: Subtotal, VAT amount (25% Danish standard rate), and total amount in DKK

7. Payment Information: Bank account details, payment reference, and accepted payment methods

8. Legal Notices: Mandatory legal information including VAT registration and payment terms according to Danish law

Optional Sections

1. Foreign Currency Information: Include when invoice is in a currency other than DKK, showing exchange rate and equivalent amounts

2. Purchase Order Reference: Add when client requires specific PO numbers or reference codes

3. Delivery Details: Include for invoices related to physical goods or services delivered to specific locations

4. Special Payment Terms: Add when payment terms differ from standard terms or for installment arrangements

5. VAT Reverse Charge Notice: Include for cross-border transactions within EU where reverse charge mechanism applies

6. Discount Terms: Add when early payment or volume discounts are offered

7. Contact Person Details: Include when specific contact persons need to be referenced for the transaction

Suggested Schedules

1. Itemized Service Breakdown: Detailed breakdown of services/products when the main invoice contains summary information only

2. Time Sheet: Detailed time tracking for time-based services

3. Rate Card: Reference document showing standard rates for services provided

4. Terms and Conditions: Standard business terms and conditions if referenced in the invoice

Authors

Relevant legal definitions

Services
Payment Due Date
VAT
Late Payment Interest
Business Day
Invoice Date
Delivery Date
Payment Terms
Reference Period
CVR Number
Reverse Charge
Base Currency
Service Location
Applicable Rate
Payment Method
Client Reference
Credit Terms

Clauses

Payment Terms
Invoice Details
Service Description
VAT Information
Late Payment Terms
Banking Details
Delivery Terms
Reference Information
Legal Notices
Contact Information
Currency Terms
Dispute Resolution
Document Identification
Regulatory Compliance

Relevant Industries

Relevant Teams

Relevant Roles

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Authors

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