Hourly Invoice Template for Denmark

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Hourly Invoice

Document background

This Hourly Invoice agreement template is designed for use in the Danish market where services are provided on a time-and-materials basis. It is particularly suitable for professional services arrangements, consulting engagements, and project-based work where services are billed by the hour. The document incorporates all necessary elements required under Danish law, including compliance with the Danish Contracts Act, VAT Act, and Bookkeeping Act. It provides a structured framework for establishing hourly rates, defining billing procedures, and setting payment terms while ensuring all invoicing requirements meet Danish regulatory standards. The template is adaptable for various business relationships, from individual consultants to larger professional services firms, and includes provisions for both domestic and international business arrangements.

Suggested Sections

1. Parties: Identification of the service provider and the client, including full legal names, business registration numbers (CVR), and addresses

2. Background: Brief context of the billing relationship and purpose of the agreement

3. Definitions: Key terms used throughout the agreement, including 'Hourly Rate', 'Working Hour', 'Invoice Period', etc.

4. Scope of Services: Description of the services being billed on an hourly basis

5. Hourly Rates: Agreed-upon hourly rates, including any variations for different types of work or time periods

6. Time Recording: Requirements and procedures for recording and reporting billable hours

7. Invoicing Process: Frequency of invoicing, required invoice content, and submission process

8. Payment Terms: Payment deadlines, accepted payment methods, and late payment consequences

9. VAT and Taxation: Handling of VAT and other applicable taxes

10. Term and Termination: Duration of the agreement and termination provisions

Optional Sections

1. Overtime Rates: Include when different rates apply for work outside normal business hours

2. Expenses: Include when reimbursable expenses are part of the billing arrangement

3. Minimum Hours: Include when there's a minimum billing requirement per day or period

4. Rate Adjustments: Include when periodic rate reviews or adjustments are agreed upon

5. Multiple Resource Rates: Include when different rates apply for different personnel categories

6. Currency and Exchange: Include for cross-border arrangements with multiple currencies

7. Dispute Resolution: Include for high-value or complex billing relationships

8. Confidentiality: Include when sensitive information is involved in the billing process

Suggested Schedules

1. Schedule 1 - Rate Card: Detailed breakdown of all applicable hourly rates and any variations

2. Schedule 2 - Time Recording Template: Standard format for time recording and submission

3. Schedule 3 - Invoice Template: Standard invoice format meeting Danish legal requirements

4. Appendix A - Service Categories: Detailed description of different service categories and applicable rates

5. Appendix B - Authorized Approvers: List of persons authorized to approve time records and invoices

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