Manual Invoice Template for Denmark

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Manual Invoice

Document background

The Manual Invoice document is essential for businesses operating in Denmark to maintain compliant financial records and facilitate payments. This document type is used when automated or electronic invoicing systems are not employed, requiring manual preparation and processing. The Manual Invoice must conform to Danish legal requirements, including the Danish Bookkeeping Act and VAT Act, while also adhering to EU VAT Directive standards. It serves multiple purposes: as a payment request, a tax document for VAT purposes, and an accounting record. The document includes crucial elements such as seller and buyer information, itemized descriptions of goods or services, VAT calculations, payment terms, and other legally required details. It's particularly important for small businesses, freelancers, and situations where electronic invoicing is not practical or preferred.

Suggested Sections

1. Invoice Header: Contains invoice number, date of issue, and 'INVOICE' clearly marked

2. Seller Information: Legal business name, CVR number (Danish business registration), address, contact details, and bank information

3. Buyer Information: Customer's legal name, address, and any relevant registration numbers (e.g., CVR number for businesses)

4. Invoice Details: Invoice date, payment due date, and any reference numbers (purchase order, customer reference)

5. Item Description: Detailed list of goods/services, quantities, unit prices, and subtotals

6. VAT Details: VAT rate(s) applied, VAT amount(s), and VAT registration numbers

7. Total Amount: Subtotal, VAT total, and final amount due in Danish Kroner (DKK)

8. Payment Terms: Payment deadline, accepted payment methods, and bank account details

9. Legal Notice: Standard invoice terms and legal requirements under Danish law

Optional Sections

1. Delivery Information: Used when goods are physically shipped, including delivery address and shipping terms

2. Discount Section: Include when special discounts or promotional rates are applied

3. Currency Conversion: Required when dealing with international customers, showing conversion rates and amounts in foreign currency

4. Special VAT Treatments: For reverse charge mechanism or special VAT schemes

5. Contract Reference: When invoice relates to a specific contract or framework agreement

6. Contact Person: Specific contact persons for invoice queries on both seller and buyer side

7. Late Payment Terms: Include when specific late payment interest rates or penalties apply

Suggested Schedules

1. Detailed Specification: Itemized breakdown of services or products when too detailed for main invoice

2. Time Sheet: For service-based invoices, detailed breakdown of hours worked

3. Price Calculation: When complex pricing formulas or special calculations are used

4. Supporting Documentation: Any required certificates, proof of delivery, or other supporting documents

Authors

Relevant legal definitions

Clauses

Payment Terms
Late Payment
VAT
Invoice Dispute
Documentation Requirements
Currency
Bank Details
Delivery Terms
Return Policy
Interest Rate
Retention of Title
Governing Law
Legal Notice
Data Protection
Price Adjustment

Relevant Industries

Relevant Teams

Relevant Roles

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Authors

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