Custom Invoice Form Template for Denmark

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Key Requirements PROMPT example:

Custom Invoice Forms

Document background

Custom Invoice Forms are essential business documents that must comply with Danish legal requirements while meeting specific organizational needs. These forms are designed to accommodate various business transactions while ensuring compliance with the Danish Bookkeeping Act, VAT Act, and relevant EU directives. They are particularly important in Denmark, where stringent requirements exist for invoice content and format, especially regarding electronic invoicing. The document includes mandatory fields for tax reporting, payment information, and transaction details, while allowing customization for specific business requirements. Custom Invoice Forms are commonly used when standard invoice templates don't meet specific business needs or when additional fields or information are required for internal processes, while still maintaining compliance with legal requirements.

Suggested Sections

1. Invoice Header: Contains mandatory company information including company name, CVR number (Danish business registration), address, and contact details of the issuing party

2. Customer Information: Section for recipient's details including name, address, and VAT number (if applicable)

3. Invoice Details: Essential invoice information including invoice number, date of issue, due date, and payment terms

4. Item Description: Detailed breakdown of goods/services, including quantity, unit price, and description

5. Price Calculation: Subtotal, VAT calculation (showing rate and amount), and total amount in DKK

6. Payment Information: Bank account details, payment methods accepted, and any specific payment instructions

7. Legal Notices: Mandatory legal text including late payment terms and reference to applicable laws

Optional Sections

1. Delivery Terms: Include when physical goods are being invoiced, specifying delivery conditions and dates

2. Currency Conversion: Required when invoice amounts are displayed in multiple currencies

3. Special Discounts: Section for displaying any applied discounts or special pricing terms

4. Purchase Order Reference: Include when invoice relates to specific purchase orders or contracts

5. Service Period: For service-based invoices, specifying the period during which services were rendered

6. VAT Reverse Charge: Required for cross-border B2B transactions within EU where reverse charge mechanism applies

7. Special Instructions: Any specific handling or processing instructions for the invoice

Suggested Schedules

1. Specification Sheet: Detailed breakdown of services/products when main invoice contains summarized information

2. Time Sheet: For service-based invoices, detailed breakdown of hours worked or services provided

3. Price List Reference: Reference to applicable price lists or rate cards

4. Terms and Conditions: Standard terms and conditions of sale/service provision

5. Tax Calculation Appendix: Detailed breakdown of tax calculations for complex transactions

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