Outstanding Payment Letter Template for Denmark

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Outstanding Payment Letter

Document background

The Outstanding Payment Letter is a crucial business document used when formal written communication is required to request payment of overdue amounts in Denmark. It serves as an important step in the debt collection process, often preceding more serious legal actions. This document should be used when informal payment reminders have been unsuccessful or when there's a need to formally document the payment request. The letter must comply with Danish legislation, particularly the Danish Interest Act (Renteloven) and the Danish Debt Collection Act (Inkassoloven), and typically includes details of the original debt, accrued interest, payment deadline, and consequences of non-payment. It's an essential tool for maintaining professional relationships while pursuing payment, and can serve as evidence in potential legal proceedings.

Suggested Sections

1. Sender and Recipient Details: Full legal names and addresses of both parties, including any reference numbers

2. Date and Reference: Current date and relevant reference numbers (invoice numbers, customer ID, etc.)

3. Subject Line: Clear indication that this is an outstanding payment notice

4. Outstanding Amount Details: Specific amount owed, original due date, and calculation of any interest under Danish Interest Act

5. Payment History Summary: Brief overview of original invoice and any previous payment requests

6. Payment Instructions: Bank details, payment deadline, and acceptable payment methods

7. Legal Basis: Reference to relevant contract or invoice and applicable Danish law

8. Consequences of Non-Payment: Information about potential legal action and additional costs under Danish Debt Collection Act

Optional Sections

1. Payment Plan Proposal: Include when willing to offer installment payments for large amounts

2. Previous Communications Reference: Include when there have been prior discussions or agreements about the payment

3. Business Relationship Statement: Include for long-term business partners to maintain good relations while requesting payment

4. Dispute Resolution Options: Include when there might be disputed elements of the debt

5. Interest Calculation Breakdown: Include for larger amounts or when significant interest has accrued

Suggested Schedules

1. Invoice Copy: Copy of the original invoice(s)

2. Payment History Schedule: Detailed breakdown of all relevant invoices, payments, and remaining balances

3. Interest Calculation Schedule: Detailed calculation of interest according to Danish Interest Act

4. Communications Log: Summary of previous payment requests and responses, if applicable

Authors

Relevant legal definitions

Outstanding Amount
Due Date
Interest Rate
Default Interest
Payment Period
Original Invoice
Business Day
Banking Day
Payment Terms
Collection Costs
Late Payment Fees
Recovery Costs
Relevant Agreement
Payment Schedule
Creditor
Debtor
Notice Period
Settlement Date
Authorized Representative

Clauses

Payment Obligation
Interest Calculation
Late Payment Penalties
Payment Terms
Default Provisions
Debt Acknowledgment
Collection Costs
Dispute Resolution
Governing Law
Contact Details
Payment Instructions
Remedies
Notice Provisions
Time Limits
Legal Compliance

Relevant Industries

Relevant Teams

Relevant Roles

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