Invoice Letter Template for Denmark

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Invoice Letter

Document background

The Invoice Letter is a crucial business document used in Danish commercial transactions to request payment for goods or services provided. It serves multiple purposes: as a formal payment request, a tax document for VAT purposes, and an accounting record. The document must comply with Danish legislation, including the Bogføringsloven (Danish Bookkeeping Act) and Momsloven (Danish VAT Act), which mandate specific content requirements such as VAT registration numbers, payment terms, and detailed transaction information. An Invoice Letter is essential for maintaining proper financial records, ensuring tax compliance, and facilitating business transactions in Denmark. It provides legal protection for both parties and serves as evidence of the transaction for accounting and audit purposes.

Suggested Sections

1. Invoice Header: Company logo, sender's business details including CVR number (Danish business registration number), and invoice number

2. Recipient Information: Full business name and address of the recipient, including their VAT number if applicable

3. Invoice Details: Invoice date, due date, payment terms, and reference numbers (like PO number if applicable)

4. Item Description: Detailed list of goods/services provided, including quantities, unit prices, and descriptions

5. Calculation Section: Subtotal, VAT calculation (showing rate and amount), and total amount due in Danish Kroner

6. Payment Instructions: Bank account details, payment methods accepted, and any specific payment references required

7. Legal Information: Mandatory legal notices including VAT registration statements and applicable business terms

Optional Sections

1. Delivery Details: Used when goods are physically shipped, including delivery address and shipping terms

2. Discount Information: Include when special discounts or promotional rates are applied to the invoice

3. Project References: Used for project-based billing to reference specific project codes or milestones

4. Currency Conversion: Required when dealing with international transactions, showing conversion rates and equivalent amounts

5. Special Payment Terms: Include when offering installment payments or special payment arrangements

6. Contact Information: Additional contact details for billing queries or customer service

Suggested Schedules

1. Itemized Breakdown: Detailed breakdown of complex service charges or multiple item deliveries

2. Time Sheet: For service-based invoices, detailing hours worked and rates

3. Delivery Documentation: Copies of delivery notes or proof of service completion

4. Supporting Documentation: Any additional documents supporting the charges, such as expense receipts or third-party costs

Authors

Relevant legal definitions

Clauses

Payment Terms
Late Payment Interest
Bank Details
VAT Declaration
Delivery Terms
Price Calculation
Currency
Document Validity
Legal Notice
Dispute Resolution
Data Protection
Payment Instructions
Itemization
Retention of Title
Service Description
Invoice Reference

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