Software Quotation Template for Denmark

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Software Quotation

Document background

Software Quotation documents are essential commercial instruments used in the Danish market when a software provider presents a formal offer to a potential client for software products or services. The document serves as a detailed commercial proposal that, upon acceptance, can form the basis of a binding contract under Danish law. It typically includes comprehensive information about the software solution, technical specifications, implementation details, pricing structure, payment terms, and delivery conditions. The quotation must comply with Danish contract law (Aftaleloven), e-commerce regulations, and when applicable, GDPR requirements. This document type is particularly important in the technology sector as it helps establish clear expectations between parties and provides a foundation for future contractual relationships.

Suggested Sections

1. Company Information: Details of the service provider including full legal name, company registration number (CVR), address, and contact information

2. Client Information: Space for client's details including business name, registration number, and contact information

3. Quote Reference: Unique quotation identifier and date of issue

4. Software Solution Overview: High-level description of the proposed software solution or services

5. Scope of Services: Detailed breakdown of what is included in the quotation

6. Pricing Structure: Detailed pricing information, including unit prices, quantities, and total costs

7. Payment Terms: Payment schedule, methods, and conditions

8. Validity Period: Duration for which the quotation remains valid

9. Terms and Conditions: Standard terms governing the quotation, including reference to applicable Danish law

10. Acceptance Process: Instructions on how to proceed with accepting the quotation

Optional Sections

1. Implementation Timeline: Estimated project timeline and key milestones - include when the solution requires significant implementation effort

2. Training Services: Details of available training options - include when training services are offered

3. Maintenance and Support: Description of ongoing support services - include when post-implementation support is offered

4. Data Processing Terms: GDPR-compliant data processing terms - include when the solution involves personal data processing

5. Custom Development: Details of any custom development work - include when bespoke development is part of the offering

6. Hardware Requirements: Specification of required hardware - include when the software has specific hardware dependencies

7. Service Level Agreement: Proposed service levels - include when offering ongoing services or cloud solutions

Suggested Schedules

1. Technical Specifications: Detailed technical specifications of the software solution

2. Price Breakdown: Detailed breakdown of costs including optional components and variations

3. Service Level Details: Comprehensive service level specifications and metrics

4. Implementation Plan: Detailed project plan with timelines and milestones

5. System Requirements: Detailed technical requirements for running the software

6. Support Package Details: Breakdown of support packages and included services

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