Software Quotation Template for Netherlands

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Key Requirements PROMPT example:

Software Quotation

"I need a Software Quotation for my CRM software product to be sent to a mid-sized retail company, including basic licensing terms for 50 users and standard implementation services, with the quotation to be valid until March 2025."

Document background

A Software Quotation is a formal commercial document used in the Netherlands when a software provider wishes to make a binding offer to a potential client for software licenses, implementation services, and related deliverables. This document must comply with Dutch civil code requirements for commercial offers, particularly Articles 6:217-6:225 regarding offer and acceptance. The quotation typically includes detailed specifications of the software solution, pricing structures, implementation timelines, and terms of acceptance. It serves as the foundation for the subsequent contractual relationship and must be drafted with sufficient detail to ensure enforceability under Dutch law. The document is particularly important in B2B contexts where software solutions require significant investment and detailed specification of terms.

Suggested Sections

1. Company Information: Details of the service provider including legal name, registration number, VAT number, and contact details

2. Client Information: Details of the prospective client including legal name and address

3. Solution Overview: High-level description of the proposed software solution and its key features

4. Scope of Supply: Detailed description of what is included in the quotation, including software modules, licenses, and any related services

5. Pricing: Clear breakdown of costs, including license fees, implementation costs, and any recurring charges

6. Payment Terms: Payment schedule, method of payment, and currency

7. Validity Period: Period for which the quotation remains valid and binding

8. Delivery Timeline: Proposed implementation or delivery schedule

9. Terms and Conditions: Standard terms applicable to the quotation, including acceptance process and basic contractual terms

Optional Sections

1. Implementation Services: Detailed description of implementation services when the quote includes installation, configuration, or customization

2. Training: Description of training services when included in the quotation

3. Maintenance and Support: Details of support packages and maintenance services when offered

4. Hardware Requirements: Specification of required hardware infrastructure when relevant

5. Data Migration: Details of data migration services when included

6. Service Level Agreement: Basic SLA terms when ongoing services are part of the quotation

7. Prerequisites: Client-side requirements and prerequisites when specific technical or operational conditions must be met

Suggested Schedules

1. Technical Specifications: Detailed technical specifications of the software, including features, modules, and system requirements

2. Pricing Schedule: Detailed breakdown of all costs, including optional modules and services

3. Service Level Details: Detailed description of service levels and support packages when applicable

4. Implementation Plan: Proposed implementation timeline and milestones when implementation services are included

5. Software License Terms: Specific terms and conditions relating to software licensing and usage rights

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Information Technology

Software Development

Professional Services

Financial Services

Healthcare

Manufacturing

Retail

Education

Telecommunications

Government

Consulting

E-commerce

Logistics

Insurance

Banking

Relevant Teams

Legal

Sales

Procurement

Information Technology

Finance

Operations

Business Development

Solutions Architecture

Commercial Operations

Project Management

Account Management

Relevant Roles

Chief Technology Officer

IT Director

Procurement Manager

Sales Director

Software Sales Manager

Legal Counsel

Contract Manager

Business Development Manager

Solution Architect

IT Manager

Finance Director

Commercial Director

Project Manager

Account Executive

Enterprise Sales Representative

Operations Manager

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Let's create your Software Quotation

Authors

Alex Denne

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