Late Payment Reminder Letter Template for Nigeria

The Late Payment Reminder Letter is an essential business document used when a payment becomes overdue and formal communication is needed to request settlement. It serves as an important step in the debt collection process under Nigerian law, typically sent after the payment deadline has passed but before considering legal action. This document should clearly state the outstanding amount, reference the original invoice(s), and provide clear payment instructions while maintaining professional business relationships. The timing of sending this letter is crucial - it should be sent promptly after the payment becomes overdue, but with consideration for Nigerian business customs and practices. The letter can range from a gentle reminder for first-time late payments to more assertive communications for long-overdue accounts, potentially including references to late payment interest charges as permitted under Nigerian commercial law.

1. Sender Details: Full company name, address, and contact information of the creditor

2. Date: Current date of the letter

3. Recipient Details: Full name, address, and contact information of the debtor

4. Reference Line: Invoice number(s) and/or account reference

5. Subject Line: Clear indication that this is a payment reminder

6. Outstanding Payment Details: Specific amount owed, original due date, and current status

7. Payment Instructions: Clear details on how to make the payment, including bank details or other payment methods

8. Response Timeline: Deadline for response or payment

9. Contact Information: Specific person or department to contact for queries

10. Signature Block: Name and position of the sender