Salon Client Intake Form Template for England and Wales

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Key Requirements PROMPT example:

Salon Client Intake Form

I need a Salon Client Intake Form for my new high-end beauty salon in London that includes extensive sections on medical history and allergies, as we'll be offering advanced chemical treatments and need comprehensive client screening.

Document background
The Salon Client Intake Form is a crucial document required for beauty and personal care businesses operating in England and Wales. It serves as the primary method of collecting and documenting client information before providing any treatments or services. The form includes sections for personal details, medical history, emergency contacts, and specific treatment consents. It helps ensure compliance with UK data protection laws, health and safety regulations, and industry standards while protecting both the salon and client interests. This document is essential for risk management and maintaining professional standards in the beauty industry.
Suggested Sections

1. Personal Information: Basic client contact details including name, address, phone, email, and date of birth

2. Emergency Contact: Details of who to contact in case of emergency including name, relationship and contact number

3. Medical History: Client's relevant medical conditions, allergies, medications, and previous adverse reactions

4. Consent Declaration: Client's agreement to treatments and acknowledgment of risks, plus data processing consent

5. Privacy Notice: GDPR-compliant information about how personal data will be collected, used, stored and protected

Optional Sections

1. Treatment Preferences: Section for recording client's preferred services, products, and style preferences

2. Photography Consent: Optional permission for taking and using before/after photos for marketing or treatment records

3. Marketing Preferences: Client's preferences for receiving promotional communications and special offers

Suggested Schedules

1. Treatment Specific Forms: Supplementary forms for specialized treatments such as chemical services or advanced procedures

2. Patch Test Record: Documentation form for recording dates and results of sensitivity tests

3. Service Terms and Conditions: Detailed terms covering service delivery, cancellation policies, and client responsibilities

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries
Relevant Teams
Relevant Roles
Industries

UK GDPR and Data Protection Act 2018: Primary legislation governing how personal data must be collected, processed, stored and protected. Essential for salon intake forms as they collect personal and potentially sensitive information.

Consumer Rights Act 2015: Legislation that protects consumers and defines how services should be described and delivered. Relevant for setting clear expectations about salon services.

Consumer Protection from Unfair Trading Regulations 2008: Regulations preventing unfair commercial practices and ensuring transparent business conduct with clients.

Health and Safety at Work Act 1974: Fundamental legislation ensuring workplace safety, including client safety during salon treatments.

Control of Substances Hazardous to Health Regulations 2002: Regulations governing the use and handling of potentially harmful substances, relevant for salon products and treatments.

Local Authority Licensing Requirements: Specific regional regulations and licensing requirements for operating a salon business.

Health and Safety (First-Aid) Regulations 1981: Requirements for first aid provisions and incident management in business premises.

Access to Medical Reports Act 1988: Legislation governing the collection and handling of medical information, relevant when collecting health-related data for treatments.

Equality Act 2010: Legislation ensuring non-discriminatory practices and requiring reasonable accommodations for clients with disabilities.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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