Bookkeeping Client Intake Form Template for England and Wales

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Key Requirements PROMPT example:

Bookkeeping Client Intake Form

I need a Bookkeeping Client Intake Form for my small accounting practice that handles both UK-based retail clients and international e-commerce businesses, with specific sections for VAT reporting and multi-currency transactions.

Document background
The Bookkeeping Client Intake Form is an essential onboarding document used throughout England and Wales to initiate professional bookkeeping relationships. It serves as a comprehensive information-gathering tool that enables bookkeepers to understand their clients' needs, assess compliance requirements, and establish appropriate service levels. The form collects vital information about the client's business structure, financial reporting requirements, and specific service needs while ensuring compliance with UK regulatory requirements, including GDPR, money laundering regulations, and professional accounting standards.
Suggested Sections

1. Client Information: Basic business/individual details, registration numbers, contact information

2. Business Structure: Legal entity type, ownership details, subsidiary information

3. Financial Information: Fiscal year, reporting currency, bank details, previous accountant

4. Service Requirements: Scope of bookkeeping services needed, frequency of reporting

Optional Sections

1. VAT Information: For VAT-registered businesses only - registration number, filing frequency

2. Payroll Services: If client requires payroll processing - employee counts, payroll frequency

3. International Operations: For businesses with overseas transactions - foreign currency, subsidiaries

Suggested Schedules

1. Service Level Agreement: Detailed breakdown of services and response times

2. Fee Schedule: Pricing structure and payment terms

3. Document Checklist: List of required documents for onboarding

4. Privacy Notice: Details of data processing and protection measures

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries
Relevant Teams
Relevant Roles
Industries

UK GDPR and Data Protection Act 2018: Primary data protection legislation governing how personal and business data must be collected, processed, and stored in the UK. Essential for client intake forms as they collect personal and business information.

Money Laundering Regulations 2017: Regulations requiring proper client due diligence and risk assessment procedures to prevent money laundering. Bookkeepers must verify client identities and maintain proper records.

Companies Act 2006: Primary legislation governing company operations in the UK, including requirements for financial record-keeping and documentation.

Value Added Tax Act 1994: Legislation governing VAT obligations and record-keeping requirements for VAT-registered businesses.

Professional Standards (IFRS/UK GAAP): International and UK-specific accounting standards that guide financial reporting and bookkeeping practices.

ICAEW/ACCA/ICB Guidelines: Professional body requirements and standards for bookkeepers and accountants, including ethical guidelines and best practices.

Unfair Contract Terms Act 1977: Legislation governing contractual fairness and limitations on liability in professional service agreements.

Consumer Rights Act 2015: Legislation protecting consumer rights when dealing with individual clients, affecting terms of service and client agreements.

Privacy and Electronic Communications Regulations: Regulations governing electronic communications and marketing, relevant for client communication methods and consent.

Proceeds of Crime Act 2002: Legislation requiring reporting of suspicious financial activities and maintaining proper due diligence in financial services.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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