Spray Tan Intake Form Template for England and Wales

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Key Requirements PROMPT example:

Spray Tan Intake Form

"I need a Spray Tan Intake Form for my new mobile tanning business launching in March 2025, which includes comprehensive allergy checks and will be used primarily for at-home services in central London."

Document background
The Spray Tan Intake Form is a crucial document required for beauty businesses operating in England and Wales. It serves as both a safety measure and legal protection, gathering essential information about clients before providing spray tanning services. This form helps ensure compliance with UK regulations, including GDPR, health and safety requirements, and consumer protection laws. It typically includes medical history, contraindications, consent declarations, and aftercare instructions. The form should be completed before each initial treatment to maintain accurate records and protect both the business and client.
Suggested Sections

1. Personal Information: Client's basic contact details and identification including name, address, phone, email, and emergency contact

2. Medical History: Comprehensive health questionnaire covering relevant medical conditions, allergies, medications, and skin sensitivities

3. Skin Type Assessment: Evaluation of client's skin type, previous tanning experience, and reaction to sun exposure

4. Consent Declaration: Client's acknowledgment of risks, agreement to treatment, and confirmation that all provided information is accurate

5. Privacy Notice: GDPR-compliant statement explaining how personal data will be collected, used, stored, and protected

Optional Sections

1. Pregnancy Declaration: Additional health declarations and special considerations for pregnant clients or those trying to conceive

2. Photography Consent: Optional permission for taking and using before/after photographs for marketing or training purposes

3. Loyalty Program: Optional enrollment in customer loyalty schemes, including terms and benefits

Suggested Schedules

1. Aftercare Instructions: Detailed guidance for post-treatment care including dos and don'ts, maintenance recommendations, and emergency contact information

2. Product Information Sheet: Comprehensive list of tanning solution ingredients, potential allergens, and safety information

3. Service Price List: Current pricing for all spray tan services, packages, and add-on treatments

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

UK GDPR and Data Protection Act 2018: Primary legislation governing how personal information must be collected, stored, and processed in the UK. Essential for handling client data in spray tan intake forms.

Consumer Rights Act 2015: Legislation ensuring consumer protection and transparency in service provision, affecting how terms and conditions are presented in the intake form.

Consumer Protection from Unfair Trading Regulations 2008: Regulations protecting consumers from unfair practices and ensuring transparent business operations in the beauty industry.

Health and Safety at Work Act 1974: Fundamental legislation ensuring workplace safety, including the safe application of spray tanning products and protection of both staff and clients.

Control of Substances Hazardous to Health Regulations 2002 (COSHH): Regulations governing the safe handling and use of potentially hazardous substances, including spray tanning solutions.

Local Authority Licensing Requirements: Specific regional requirements for operating beauty treatments and services, varying by local authority jurisdiction.

BABTAC Guidelines: Professional guidelines from the British Association of Beauty Therapy & Cosmetology, providing industry standards for spray tanning services.

Medical Disclosure Requirements: Legal obligations regarding the collection and handling of client medical information to ensure safe treatment and identify contraindications.

Unfair Contract Terms Act 1977: Legislation controlling the use and enforcement of unfair terms in consumer contracts and notices.

Equality Act 2010: Legislation ensuring non-discriminatory practices and requiring reasonable accommodations for clients with protected characteristics.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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