Case Management Intake Form Template for England and Wales

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Key Requirements PROMPT example:

Case Management Intake Form

"Need a Case Management Intake Form for our boutique family law practice that includes specific sections for child arrangement details and financial disclosure, compliant with SRA requirements and suitable for both digital and print formats."

Document background
The Case Management Intake Form is a crucial document used at the outset of any new legal matter in England and Wales. It captures comprehensive client information, matter details, and compliance requirements necessary for proper case handling and regulatory adherence. The form typically includes sections for personal information, matter description, conflict checks, and initial instructions, while ensuring compliance with UK GDPR, anti-money laundering regulations, and SRA requirements. It serves as the primary document for establishing the solicitor-client relationship and initiating proper case management procedures.
Suggested Sections

1. Client Personal Information: Basic contact details, identification and communication preferences of the client including full name, address, contact numbers, email, and preferred contact method

2. Matter Details: Case type, brief description of the legal issue, key dates, urgency level, and any immediate deadlines or court dates

3. Conflict Check Information: Information required to perform conflicts of interest checks, including names of adverse parties and related entities

4. Initial Instructions: Client's preliminary instructions, desired outcomes, and brief summary of the current situation

5. Fee Agreement: Basic information about charging structure, payment terms, and funding arrangements

Optional Sections

1. Additional Party Information: Details of other parties involved in the matter, including their contact information and role in the case

2. Medical Information: Relevant medical details and history for personal injury or medical negligence cases

3. Property Details: Information about relevant properties including addresses, title numbers, and current ownership status

4. Immigration Status: Details of immigration status, visa history, and related documentation

Suggested Schedules

1. Identity Documents: Copies of passport, driving license, or other identification documents

2. Proof of Address: Recent utility bills or bank statements confirming client's address

3. Supporting Documentation: Initial evidence or documentation relevant to the specific case

4. Terms of Business: Standard terms and conditions of service including privacy notice and data protection information

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries
Relevant Teams
Relevant Roles
Industries

UK GDPR and Data Protection Act 2018: Primary legislation governing the collection, processing, and storage of personal data in the UK. Essential for intake forms as they collect personal information from clients.

Privacy and Electronic Communications Regulations (PECR): Regulations covering electronic communications, relevant for how client information is communicated and stored electronically.

SRA Standards and Regulations: Professional standards set by the Solicitors Regulation Authority that govern how legal professionals handle client matters and information.

Legal Services Act 2007: Framework legislation governing the provision of legal services in England and Wales, including requirements for client care and professional standards.

Consumer Rights Act 2015: Legislation protecting consumer rights, relevant for ensuring clarity and fairness in client agreements and information collection.

Consumer Contracts Regulations 2013: Regulations governing contracts with consumers, including requirements for information provision and transparency.

Equality Act 2010: Legislation ensuring non-discrimination and accessibility in service provision, including the format and accessibility of intake forms.

Mental Capacity Act 2005: Legislation governing how to handle cases involving clients who may lack mental capacity to make decisions.

Money Laundering Regulations 2017: Regulations requiring specific client due diligence and information collection for anti-money laundering purposes.

Proceeds of Crime Act 2002: Legislation related to handling proceeds of crime, requiring specific checks and information collection in client intake.

Civil Procedure Rules: Rules governing civil litigation in England and Wales, relevant for case management and information collection in civil cases.

Criminal Procedure Rules: Rules governing criminal proceedings, relevant for case management and information collection in criminal cases.

Family Procedure Rules: Rules governing family proceedings, relevant for case management and information collection in family cases.

Legal Professional Privilege: Common law principles protecting confidential communications between lawyers and clients, affecting how information is collected and handled.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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