Real Estate Client Intake Form Template for England and Wales

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Key Requirements PROMPT example:

Real Estate Client Intake Form

"I need a Real Estate Client Intake Form for my London-based agency that specializes in luxury properties, with enhanced AML checks and specific sections for international buyers and their source of wealth requirements to be implemented by March 2025."

Document background
The Real Estate Client Intake Form is an essential document used across England and Wales to initiate property transactions and establish professional relationships with clients. It is designed to capture crucial information required by law while ensuring compliance with various regulations, including anti-money laundering requirements, data protection laws, and property legislation. The form typically includes sections for personal information, property requirements, financial details, and identity verification, serving as both a practical tool for property professionals and a compliance document that meets regulatory requirements in the English property market.
Suggested Sections

1. Personal Information: Basic client details including name, contact information, and preferred communication methods

2. Property Requirements: Details of property sought/sold including type, location, budget

3. Identity Verification: AML compliance section for ID documentation

4. Financial Information: Source of funds, proof of income, mortgage arrangements

5. Privacy Notice: GDPR-compliant information about data processing

Optional Sections

1. Additional Services: Optional services like mortgage advice or property management, used when offering extended services

2. Special Requirements: Any specific needs or preferences, used for complex requirements

3. Property Portfolio: For existing property owners/investors, used when client has multiple properties

Suggested Schedules

1. ID Documentation Checklist: List of acceptable ID documents and verification requirements

2. Fee Schedule: Breakdown of all applicable fees and charges

3. Terms of Business: Standard terms and conditions of service

4. Privacy Policy: Detailed data protection and privacy information

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Data Protection Legislation: Includes GDPR, Data Protection Act 2018, and Privacy and Electronic Communications Regulations (PECR). Essential for handling client personal data and ensuring compliance with data protection principles.

Property Law Fundamentals: Encompasses Law of Property Act 1925, Land Registration Act 2002, and Housing Act 2004. These form the basic legal framework for real estate transactions in England and Wales.

Anti-Money Laundering Regulations: Covers Money Laundering, Terrorist Financing and Transfer of Funds Regulations 2017 and Proceeds of Crime Act 2002. Critical for client due diligence and preventing financial crime.

Consumer Protection Laws: Includes Consumer Rights Act 2015, Consumer Protection from Unfair Trading Regulations 2008, and Estate Agents Act 1979. Ensures fair treatment and protection of clients in property transactions.

Professional Regulatory Requirements: Covers Property Ombudsman Scheme requirements and RICS guidelines. Sets professional standards and best practices for real estate professionals.

Equality Legislation: Primarily the Equality Act 2010, ensuring non-discriminatory practices in property transactions and client interactions.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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