New Client Intake Form Law Firm Template for England and Wales

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Key Requirements PROMPT example:

New Client Intake Form Law Firm

"Need a New Client Intake Form Law Firm for our boutique commercial litigation practice in London, focusing on corporate clients and including specific sections for company structure, beneficial ownership, and multiple party representation."

Document background
The New Client Intake Form Law Firm is a critical document used during the initial stages of client engagement in England and Wales. It serves multiple purposes: ensuring regulatory compliance, gathering essential client information, and establishing the framework for legal service provision. The form must comply with UK GDPR, anti-money laundering regulations, and SRA requirements. It typically includes sections for personal information, matter details, identity verification, and fee arrangements. This document is fundamental to risk management and professional compliance in legal practice.
Suggested Sections

1. Client Personal Information: Collection of basic contact details, identification information, and personal data including name, address, contact numbers, email, and preferred contact method

2. Matter Details: Information about the legal matter, type of service required, urgency, and any relevant deadlines or court dates

3. Identity Verification: Anti-money laundering compliance section including proof of identity, address verification, and source of funds information

4. Fee Agreement: Details of fee structure, billing arrangements, payment terms, and funding options

5. Data Protection Notice: GDPR compliance information including how personal data will be processed, stored, and used

Optional Sections

1. Additional Parties: Section for recording details of additional clients, interested parties, or opposing parties when relevant to the matter

2. Special Requirements: Section for noting any accessibility needs, language requirements, or special communication preferences

3. Corporate Structure: For business clients - details of company structure, ownership, directors, and authorized representatives

Suggested Schedules

1. Identity Documentation Checklist: List of required identification documents and verification requirements

2. Terms of Business: Standard terms and conditions of the law firm's service provision

3. Privacy Policy: Detailed information about the firm's data protection and privacy practices

4. Complaints Procedure: Document outlining the firm's complaint handling process and escalation procedures

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Clauses
Industries

UK GDPR and Data Protection Act 2018: Primary legislation governing the collection, processing, and storage of personal data. Requires explicit consent, data minimization, and proper privacy notices in client intake forms.

Money Laundering Regulations 2017: Requires law firms to conduct client due diligence, verify client identity, and assess risk levels. Includes obligations under Proceeds of Crime Act 2002 and Terrorism Act 2000.

SRA Standards and Regulations: Regulatory framework set by the Solicitors Regulation Authority including Code of Conduct for Firms and Solicitors, defining professional standards and client care requirements.

Legal Services Act 2007: Fundamental legislation governing legal services in England and Wales, including requirements for client care and information disclosure.

Equality Act 2010: Ensures non-discriminatory practices in client intake and requires reasonable adjustments for disabled clients in accessing legal services.

Consumer Protection Legislation: Including Consumer Rights Act 2015 and Consumer Contracts Regulations 2013, protecting clients' rights as consumers of legal services.

Professional Requirements: Law Society guidelines and legal professional privilege considerations that affect how client information is collected and protected.

PECR: Privacy and Electronic Communications Regulations governing electronic communications with clients and marketing consent requirements.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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