Salon Client Intake Form Template for New Zealand

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Key Requirements PROMPT example:

Salon Client Intake Form

"I need a comprehensive Salon Client Intake Form for my luxury day spa opening in March 2025, with emphasis on detailed medical history collection and specific sections for pregnancy and cosmetic treatments."

Document background

The Salon Client Intake Form is a crucial document used by beauty and wellness businesses in New Zealand to gather and maintain accurate client information. This form must be completed by new clients before receiving any services and updated periodically by existing clients to ensure information remains current. It collects personal details, medical history, treatment preferences, and informed consent while complying with New Zealand's Privacy Act 2020, Consumer Guarantees Act 1993, and relevant health and safety regulations. The document serves multiple purposes: risk assessment, treatment planning, legal compliance, and maintaining accurate client records. It's particularly important for establishing a professional relationship with clients and documenting their informed consent for various beauty and wellness treatments.

Suggested Sections

1. Personal Information: Client's basic details including full name, date of birth, contact information, and emergency contact details

2. Medical History: General health information, allergies, medications, and relevant medical conditions that could affect treatments

3. Hair/Skin/Nail History: Previous treatments, current concerns, and relevant history regarding the client's hair, skin, or nails

4. Consent and Acknowledgment: Client's agreement to treatments, acknowledgment of risks, and consent for taking photos if applicable

5. Privacy Statement: Information about how personal data will be collected, stored, and used in accordance with the Privacy Act 2020

6. Terms and Conditions: Salon policies, cancellation policy, and client responsibilities

7. Declaration: Client's confirmation that all provided information is accurate and agreement to notify of any changes

Optional Sections

1. Pregnancy Information: Additional section for pregnant clients, including due date and healthcare provider details

2. Specific Treatment Consent: Detailed consent forms for specialized treatments like chemical services or semi-permanent makeup

3. Patch Test Record: Section for recording patch test results for color treatments or new products

4. Photo Consent: Specific permission for before/after photos and marketing use

5. COVID-19 Screening: Additional health screening questions during pandemic periods

6. Minor Client Information: Additional section for clients under 18, including parent/guardian consent

Suggested Schedules

1. Schedule A: Treatment History Log: Detailed record of past treatments, products used, and results

2. Schedule B: Patch Test Results: Documentation of all patch tests performed and their outcomes

3. Appendix 1: Product Ingredients List: List of common products used and their key ingredients for allergy reference

4. Appendix 2: Aftercare Instructions: Standard aftercare guidelines for various treatments

5. Appendix 3: Price List: Current service prices and treatment durations

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Personal Information
Privacy and Data Protection
Medical Disclosure
Consent
Health and Safety
Service Agreement
Liability
Confidentiality
Photo Release
Payment Terms
Cancellation Policy
Emergency Contact
Treatment History
Risk Disclosure
Acknowledgment and Declaration

Relevant Industries

Beauty and Wellness

Hair and Beauty Services

Personal Care Services

Spa and Wellness Centers

Cosmetic Services

Health and Beauty

Professional Services

Relevant Teams

Operations

Front Desk

Client Services

Beauty Services

Hair Services

Spa Services

Compliance

Quality Assurance

Administration

Relevant Roles

Salon Manager

Beauty Therapist

Hair Stylist

Nail Technician

Spa Therapist

Receptionist

Salon Coordinator

Treatment Coordinator

Client Services Manager

Compliance Officer

Quality Assurance Manager

Operations Manager

Find the exact document you need

Simple Intake Form

A New Zealand-compliant intake form for collecting and managing client information, structured according to NZ privacy laws and business requirements.

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Authors

Alex Denne

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