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Event Planning Intake Form
"I need an Event Planning Intake Form for a large corporate conference in London with 500 attendees in March 2025, requiring sections for technical requirements, multiple breakout rooms, and international guest accommodation arrangements."
1. Client Information: Section for collecting client contact details, including name, address, phone, email, and preferred contact method
2. Event Details: Core event information including date, time, location, type of event, and purpose
3. Guest Information: Details about expected attendees, including number of guests, demographics, and any VIP requirements
4. Budget Information: Financial details including overall budget, payment terms, and budget allocation preferences
5. Timeline Requirements: Key dates, deadlines, and milestones for event planning and execution
1. Catering Requirements: Details for food and beverage service, including menu preferences, dietary restrictions, and service style
2. Entertainment Requirements: Specifications for music, performances, activities, and technical requirements
3. Special Accommodations: Information about accessibility needs, special requests, and specific accommodation requirements
4. Decor and Theme: Details about event styling, color schemes, and decorative elements
5. Security Requirements: Information about security needs, crowd control, and emergency procedures
1. Schedule A - Venue Layout: Floor plans, seating arrangements, and setup diagrams for the event
2. Schedule B - Menu Options: Detailed catering choices, dietary requirements, and beverage selections
3. Schedule C - Terms and Conditions: Standard terms, cancellation policy, liability information, and payment terms
4. Schedule D - Insurance Requirements: Required insurance coverage details and certificates
5. Schedule E - Vendor Contact List: Contact information for all third-party vendors and service providers
Authors
Services
Venue
Event Date
Client
Event Planner
Budget
Deposit
Force Majeure
Cancellation
Guest Count
Setup Time
Breakdown Time
Event Duration
Additional Services
Special Requirements
Vendors
Payment Schedule
Liability
Insurance Coverage
Confidential Information
Personal Data
Intellectual Property
Working Day
Contract Period
Deliverables
Timeline
Equipment
Catering Services
Entertainment Services
Client Information
Venue Requirements
Budget and Payment Terms
Cancellation Policy
Force Majeure
Insurance Requirements
Health and Safety
Data Protection
Confidentiality
Liability and Indemnification
Special Requirements
Catering Specifications
Entertainment Requirements
Equipment and Supplies
Timeline and Deadlines
Vendor Management
Guest Management
Security Arrangements
Emergency Procedures
Accessibility Requirements
Marketing and Photography Rights
Intellectual Property
Dispute Resolution
Governing Law
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