Proforma And Commercial Invoice Template for United Arab Emirates

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Key Requirements PROMPT example:

Proforma And Commercial Invoice

"I need a Proforma and Commercial Invoice template for exporting electronic components from UAE to Singapore, with letter of credit payment terms and delivery scheduled for March 2025, ensuring compliance with both UAE and Singapore customs requirements."

Document background
The Proforma And Commercial Invoice is a fundamental document in UAE business transactions, particularly in international trade. It serves dual purposes: initially as a quotation (Proforma) that allows buyers to make informed purchasing decisions and arrange payment, and subsequently as a final Commercial Invoice for the actual transaction. This document must comply with UAE Federal Law No. 18 of 1993, VAT legislation, and customs requirements, making it essential for both domestic and international trade. It includes crucial information such as seller and buyer details, product specifications, pricing, payment terms, and delivery conditions. The document is particularly important for customs clearance, tax documentation, and banking procedures in the UAE, often being required for letter of credit transactions and import/export procedures.
Suggested Sections

1. Company Information: Seller's complete legal name, address, trade license number, and tax registration number (TRN)

2. Customer Information: Buyer's complete legal name, address, and tax registration number if applicable

3. Invoice Details: Invoice number, date, currency, and type (Proforma/Commercial)

4. Product/Service Details: Itemized list of products/services with descriptions, quantities, unit prices, and total amounts

5. Pricing Summary: Subtotal, VAT amount (if applicable), shipping costs, and total amount payable

6. Payment Terms: Payment method, due date, and bank account details for transfer

7. Delivery Terms: Incoterms, shipping method, and estimated delivery date

8. Declaration: Statement confirming the accuracy of the information provided

Optional Sections

1. Export Control Information: Required when goods are subject to export control regulations or special permits

2. Certificate of Origin Details: Include when required for customs purposes or preferential trade agreements

3. Insurance Coverage: Details of insurance coverage when included in the transaction

4. Special Handling Instructions: For products requiring specific storage, handling, or transportation conditions

5. Warranty Information: When specific warranty terms apply to the products

6. Free Zone Requirements: Additional information required for transactions within or through UAE free zones

Suggested Schedules

1. Product Specifications: Detailed technical specifications, drawings, or product documentation

2. Packing List: Detailed breakdown of items, quantities, weights, and packaging details

3. Quality Certificates: Copies of relevant quality certifications or inspection reports

4. Export Licenses: Copies of required export permits or licenses

5. Banking Documents: Letters of credit or other banking documentation when applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Relevant Industries

Manufacturing

Trading

Retail

Import/Export

E-commerce

Logistics

Technology

Consumer Goods

Industrial Equipment

Automotive

Electronics

Textiles

Food and Beverage

Pharmaceuticals

Construction Materials

Relevant Teams

Finance

Accounts

Sales

Procurement

Logistics

Compliance

Supply Chain

Tax

Shipping

Documentation

Customer Service

Export

Import

Commercial Operations

Relevant Roles

Finance Manager

Accounts Receivable Specialist

Export Manager

Import Coordinator

Sales Manager

Procurement Officer

Logistics Coordinator

Trade Compliance Officer

Commercial Director

Supply Chain Manager

Credit Controller

Tax Accountant

Shipping Manager

Documentation Specialist

Customer Service Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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