Self Billing Agreement Generator for United Arab Emirates

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Key Requirements PROMPT example:

Self Billing Agreement Template

"I need a Self Billing Agreement Template under UAE law for our manufacturing company that will be self-billing multiple suppliers for raw materials, including integration with our SAP system and processing approximately 500 invoices monthly starting January 2025."

Document background

The Self Billing Agreement Template is designed for use in the United Arab Emirates where businesses wish to implement a self-billing arrangement in compliance with UAE VAT legislation and commercial laws. This document is particularly useful in situations where a customer regularly receives goods or services from a supplier and agrees to generate tax invoices on the supplier's behalf, streamlining the invoicing process and reducing administrative burden. The template includes comprehensive provisions addressing UAE VAT compliance requirements, electronic invoicing standards, and necessary safeguards for both parties. It is structured to accommodate various business relationships while ensuring adherence to UAE Federal Tax Authority guidelines and local regulatory requirements.

Suggested Sections

1. Parties: Identification of the customer (self-biller) and the supplier, including their full legal names, addresses, and tax registration numbers

2. Background: Context of the agreement, including the business relationship and reason for implementing self-billing

3. Definitions: Key terms used throughout the agreement, including technical and legal terminology specific to self-billing and UAE VAT requirements

4. Scope of Agreement: Details of the products/services covered by the self-billing arrangement

5. Self-Billing Procedure: Process for generating self-bills, including timing, format, and delivery method

6. VAT Requirements: Specific provisions to ensure compliance with UAE VAT regulations, including tax invoice requirements

7. Parties' Obligations: Detailed responsibilities of both parties, including verification and record-keeping requirements

8. Price and Payment Terms: Pricing mechanisms, payment schedules, and related financial terms

9. Duration and Termination: Term of the agreement and circumstances under which it can be terminated

10. Dispute Resolution: Procedures for handling disagreements and errors in self-billing

11. Governing Law and Jurisdiction: Confirmation of UAE law application and jurisdiction

Optional Sections

1. Electronic Systems: Details of electronic invoicing systems when self-billing is automated - include when electronic systems are used

2. Data Protection: Provisions for handling sensitive business data - include when personal or sensitive data is processed

3. Audit Rights: Detailed audit procedures and requirements - include for complex or high-value arrangements

4. Service Levels: Specific performance metrics and standards - include when service levels are critical

5. Force Majeure: Provisions for unforeseen circumstances - include for long-term or critical supply arrangements

6. Confidentiality: Detailed confidentiality provisions - include when sensitive commercial information is involved

Suggested Schedules

1. Schedule 1 - Products/Services List: Detailed list of products or services covered by the self-billing arrangement

2. Schedule 2 - Pricing Schedule: Detailed pricing information and calculation methods

3. Schedule 3 - Self-Bill Format: Template and required content for self-bills, compliant with UAE VAT requirements

4. Schedule 4 - Technical Specifications: Technical details of electronic systems and processes when applicable

5. Schedule 5 - Contact Details: Key contacts and escalation procedures for both parties

6. Appendix A - VAT Compliance Checklist: Checklist ensuring compliance with UAE VAT requirements for self-billing

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Manufacturing

Construction

Retail

Wholesale Trade

Logistics and Transportation

Professional Services

Technology

Energy and Utilities

Telecommunications

Industrial Services

Relevant Teams

Finance

Legal

Procurement

Tax

Accounts Payable

Compliance

Commercial

Supply Chain

Operations

Relevant Roles

Finance Director

Tax Manager

Procurement Manager

Commercial Director

Accounts Payable Manager

Legal Counsel

Compliance Officer

Financial Controller

Supply Chain Manager

VAT Specialist

Chief Financial Officer

Operations Director

Contract Manager

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Authors

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