Proforma And Commercial Invoice Template for Germany

The Proforma and Commercial Invoice is a vital commercial document used in German business transactions, serving dual purposes as both a quotation and final billing instrument. It is essential for commercial transactions under German law, particularly when dealing with domestic and international trade. The document must comply with specific requirements set forth in the German Commercial Code (HGB), Value Added Tax Act (UStG), and EU regulations. It includes comprehensive details about the transaction, including seller and buyer information, detailed product descriptions, pricing, payment terms, delivery conditions, and tax implications. This document type is particularly crucial for international trade as it serves as a customs declaration document and provides necessary information for tax authorities, while also functioning as a binding commercial agreement between parties.

1. Company Information (Seller): Full legal name, address, tax ID, and registration details of the selling company

2. Customer Information (Buyer): Full legal name, address, and tax ID of the buying company

3. Invoice Details: Invoice number, date, currency, and payment terms

4. Item Description: Detailed description of goods/services, including quantity, unit price, and total amount per item

5. Price Summary: Subtotal, VAT amount (if applicable), shipping costs, and total amount

6. Payment Instructions: Bank details, payment method, and due date

7. Delivery Terms: Incoterms, shipping method, and estimated delivery date