Project Invoice Template for United Arab Emirates

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Key Requirements PROMPT example:

Project Invoice Template

"I need a Project Invoice Template for my IT consulting firm based in Dubai, compliant with UAE VAT regulations, that can handle multiple currency conversions and accommodate billing for different project phases with separate deliverables tracking."

Document background

The Project Invoice Template serves as a standardized billing document for businesses operating in the United Arab Emirates engaged in project-based work. It is designed to comply with UAE Federal Tax Authority requirements, including VAT regulations introduced in 2018, and aligns with UAE Commercial Transactions Law requirements for business documentation. This template should be used when billing for project-related services, milestone completions, or project deliverables, ensuring proper documentation of services rendered, materials supplied, and associated costs. The document includes mandatory fields for tax compliance, project tracking references, and payment terms, making it suitable for both domestic and international transactions within UAE jurisdiction. The template's structure accommodates various project billing scenarios while maintaining consistency with local business practices and regulatory requirements.

Suggested Sections

1. Company Information Header: Legal company name, address, trade license number, and VAT registration number of the issuing company

2. Client Information: Legal name, address, and VAT registration number (if applicable) of the client

3. Invoice Details: Invoice number, date of issue, due date, and payment terms

4. Project Information: Project name, reference number, and period of services covered

5. Description of Services/Items: Detailed breakdown of services/items with descriptions, quantities, and unit prices

6. Calculation Section: Subtotal, VAT calculation (5% as per UAE law), and total amount in both figures and words

7. Payment Instructions: Bank account details, accepted payment methods, and any specific payment references required

8. Terms and Conditions: Standard invoice terms including payment deadline, late payment penalties, and dispute procedures

Optional Sections

1. Purchase Order Reference: Include when the client has provided a PO number or when required by client's procurement process

2. Project Milestone Reference: Use when billing is tied to specific project milestones or deliverables

3. Cost Breakdown Structure: Include for complex projects requiring detailed cost allocation across different work packages or cost centers

4. Foreign Currency Conversion: Add when dealing with international clients or multiple currencies, showing exchange rates and conversion calculations

5. Professional Certification: Include for regulated industries requiring professional certification of services rendered

6. Withholding Tax Section: Add for services subject to withholding tax under UAE tax treaties

Suggested Schedules

1. Schedule A - Detailed Time Sheet: Breakdown of hours worked by different team members or on different project components

2. Schedule B - Materials Breakdown: Detailed list of materials used with specifications and individual costs

3. Schedule C - Project Progress Report: Summary of project progress and deliverables completed during the billing period

4. Appendix 1 - Supporting Documents: Copies of relevant delivery notes, approval certificates, or other supporting documentation

5. Appendix 2 - Rate Card: Agreed rates for different service categories or personnel levels

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Construction

Information Technology

Consulting Services

Engineering

Architecture

Professional Services

Manufacturing

Real Estate Development

Healthcare

Education

Energy and Utilities

Telecommunications

Relevant Teams

Finance

Accounts Receivable

Project Management Office

Commercial Operations

Legal

Contracts Administration

Client Relations

Business Operations

Treasury

Revenue Assurance

Relevant Roles

Project Manager

Finance Manager

Accounts Receivable Specialist

Commercial Director

Contract Administrator

Financial Controller

Business Development Manager

Operations Manager

Project Accountant

CFO

Billing Coordinator

Account Manager

Project Finance Analyst

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Authors

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