Design Service Invoice Generator for United Arab Emirates

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Key Requirements PROMPT example:

Design Service Invoice Template

"I need a Design Service Invoice Template for my Dubai-based graphic design agency that handles both local and international clients, with specific sections for milestone payments and multiple currency options, compliant with UAE VAT requirements for January 2025 onwards."

Document background
The Design Service Invoice Template serves as a standardized billing document for design professionals operating in the United Arab Emirates. It is specifically crafted to comply with UAE Federal Decree-Law No. (8) of 2017 on Value Added Tax and related tax procedures. This template should be used when billing clients for any design-related services, from concept development to final delivery. It includes mandatory fields for VAT calculations, tax registration numbers, and dual-language requirements specific to the UAE market. The document is essential for maintaining proper financial records, ensuring tax compliance, and establishing a professional billing process for design services. It accommodates both B2B and B2C transactions, with flexibility to handle both standard and free zone transactions within the UAE.
Suggested Sections

1. Invoice Header: Company logo, 'Tax Invoice' label in Arabic and English, unique invoice number, and date of issue

2. Supplier Information: Legal business name, trading name (if different), complete address, tax registration number (TRN), trade license number, and contact details

3. Client Information: Client's legal name, complete address, TRN (if registered), and contact person details

4. Design Service Details: Detailed description of design services provided, including project name/reference, delivery date, and quantity of services

5. Pricing Breakdown: Itemized list of services with unit prices, subtotals, and currency

6. Tax Calculations: VAT rate, VAT amount, and total amount including VAT in both figures and words (as per UAE requirements)

7. Payment Information: Payment terms, due date, bank account details, and acceptable payment methods

8. Legal Declarations: Standard statements required by UAE law including tax-related declarations

Optional Sections

1. Purchase Order Reference: Include when client requires PO number reference on invoice

2. Project Milestone Details: For phased projects, include milestone completion details and percentage completed

3. Delivery Notes: When physical deliverables are involved, include delivery details and confirmation

4. Special Payment Terms: For non-standard payment arrangements or installment plans

5. Free Zone Information: Include when operating from a UAE Free Zone, with specific Free Zone requirements

6. Currency Exchange Information: When billing in multiple currencies or requiring specific exchange rates

Suggested Schedules

1. Design Service Breakdown: Detailed breakdown of specific design elements, hours, or components delivered

2. Terms and Conditions: Standard invoice terms and conditions including payment, late fees, and dispute resolution

3. Delivery Confirmation: When required, detailed list of delivered items or completed services with client sign-off

4. Time Log: If billing is time-based, detailed timesheet or time log for the invoiced period

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Graphic Design

Interior Design

Web Design

Architecture

Fashion Design

Industrial Design

User Interface Design

Branding and Marketing

Publishing

Advertising

Digital Media

Real Estate Development

Retail

Hospitality

Entertainment

Relevant Teams

Finance

Accounts Receivable

Creative Services

Operations

Administration

Client Services

Design Studio

Project Management

Tax Compliance

Legal

Relevant Roles

Graphic Designer

Creative Director

Design Manager

Financial Controller

Accounts Receivable Specialist

Finance Manager

Business Owner

Freelance Designer

Project Manager

Account Manager

Operations Manager

Studio Manager

Interior Designer

Art Director

Billing Coordinator

Tax Compliance Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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