Invoice Reminder Letter Template for United Arab Emirates

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Key Requirements PROMPT example:

Invoice Reminder Letter Template

"I need an Invoice Reminder Letter Template for use in UAE that maintains a friendly tone for our long-term construction client who has missed their first payment of AED 50,000, due January 15, 2025; we want to preserve the business relationship while ensuring payment collection."

Document background
The Invoice Reminder Letter Template is an essential business document used in the United Arab Emirates for managing accounts receivable and maintaining professional payment collection processes. This template is designed for businesses operating in the UAE market who need to send formal payment reminders to clients with outstanding invoices. It incorporates elements required by UAE Federal Law No. 18 of 1993 and considers local business customs and practices. The template can be customized for different stages of payment collection (first reminder, second reminder, or final notice) and includes appropriate language for each stage while maintaining professional relationships. It provides a structured approach to requesting payment, including essential details such as invoice references, payment instructions, and deadline information, all while ensuring compliance with UAE commercial law and business etiquette.
Suggested Sections

1. Header Information: Company letterhead, date, reference number, and recipient's complete contact details

2. Subject Line: Clear identifier of the letter's purpose (e.g., 'First Reminder: Outstanding Invoice #12345')

3. Opening Statement: Professional greeting and reference to the business relationship

4. Invoice Details: Specific details of the unpaid invoice(s) including invoice number, date, and amount

5. Payment Request: Clear statement of the required action and payment deadline

6. Payment Instructions: Bank account details and acceptable payment methods

7. Closing: Professional closing statement, contact information for queries, and signature block

Optional Sections

1. Late Payment Charges: Information about applicable late payment fees or interest charges as per UAE law

2. Payment History: Summary of previous payments and relationship history for long-term clients

3. Legal Warning: For final reminders, include potential legal consequences of non-payment

4. Payment Plan Option: For valued clients, offer installment payment options if appropriate

5. Previous Communications: Reference to prior reminder letters or communications

6. Dispute Resolution: Information about how to raise disputes or concerns about the invoice

Suggested Schedules

1. Copy of Original Invoice: Attachment of the original invoice(s) being referenced

2. Statement of Account: Detailed statement showing all transactions and outstanding balance

3. Payment History Record: If relevant, a record of previous payments and outstanding invoices

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Retail

Manufacturing

Professional Services

Construction

Healthcare

Technology

Real Estate

Trading

Logistics

Consulting

Education

Hospitality

Media and Entertainment

Financial Services

Energy

Relevant Teams

Accounts Receivable

Finance

Credit Control

Collections

Treasury

Administration

Customer Service

Legal

Operations

Business Development

Relevant Roles

Accounts Receivable Manager

Finance Manager

Credit Controller

Financial Controller

Accounts Manager

Collections Specialist

Business Development Manager

Finance Director

Account Executive

Treasury Manager

Chief Financial Officer

Billing Coordinator

Credit Manager

Operations Manager

Administrative Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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