Sales Invoice Doc Template for United Arab Emirates

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Key Requirements PROMPT example:

Sales Invoice Template Doc

"I need a Sales Invoice Template Doc for my retail business in Dubai that includes both English and Arabic text, with clear VAT calculations and a QR code section to comply with the new digital invoicing requirements expected in 2025."

Document background
The Sales Invoice Template Doc serves as a standardized document for businesses operating in the United Arab Emirates to record and process sales transactions in compliance with local regulations. It is designed to meet the requirements of UAE Federal Decree-Law No. (8) of 2017 on Value Added Tax, as well as the UAE Commercial Transactions Law. This template should be used for all taxable supplies of goods or services, ensuring proper documentation of transaction details, VAT calculations, and mandatory business information. The document accommodates both B2B and B2C transactions, with fields for tax registration numbers, detailed item descriptions, and appropriate VAT treatment. It includes provisions for both standard and special cases such as zero-rated supplies, exempt supplies, or reverse charge scenarios.
Suggested Sections

1. Company Information Header: Seller's complete business details including legal name, trade license number, and tax registration number (TRN)

2. Customer Information: Complete details of the customer including name, address, and TRN (if applicable)

3. Invoice Details: Invoice number, date of issue, due date, and payment terms

4. Item Description: Detailed list of goods/services with clear descriptions, quantities, and unit prices

5. Calculation Block: Subtotal, VAT calculations (with rate clearly shown), and total amount in AED

6. Payment Information: Banking details and acceptable payment methods

7. Legal Statement: Standard statement confirming this is a tax invoice and validity under UAE law

Optional Sections

1. Purchase Order Reference: Include when customer has provided a PO number or when required by business processes

2. Delivery Details: Add for invoices involving physical goods delivery, including delivery address and terms

3. Foreign Currency Conversion: Include when transaction involves foreign currency, showing exchange rate and AED equivalent

4. Special Discounts: Section for displaying any special discounts or promotional offers applied

5. Customer Contract Reference: Include when invoice relates to a specific contract or agreement

6. VAT Reverse Charge Note: Required when reverse charge mechanism applies to the transaction

Suggested Schedules

1. Detailed Item Breakdown: Detailed specification of goods/services when main invoice contains summarized information

2. Payment Schedule: For installment-based payments, detailing payment dates and amounts

3. Delivery Schedule: For multiple delivery dates or complex delivery arrangements

4. VAT Calculation Details: Detailed breakdown of VAT calculations for complex transactions with multiple rates or special schemes

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Retail

Wholesale

Manufacturing

Professional Services

Construction

Technology

Healthcare

Education

Hospitality

Real Estate

Consulting

Import/Export

E-commerce

Transportation

General Trading

Relevant Teams

Finance

Accounts Receivable

Sales Administration

Tax

Treasury

Commercial Operations

Credit Control

Billing

Account Management

Financial Planning

Relevant Roles

Finance Manager

Accounts Receivable Clerk

Tax Accountant

Sales Administrator

Billing Coordinator

Financial Controller

Accounts Manager

Sales Manager

Business Owner

Finance Director

Commercial Manager

Credit Controller

VAT Specialist

Treasury Manager

Bookkeeper

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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