Invoice Record Generator for United Arab Emirates

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1. Select your governing law and document type:

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Key Requirements PROMPT example:

Invoice Record Template

"I need an Invoice Record Template for my Dubai-based retail business that handles both local and international transactions, with specific sections for multiple currency conversions and integration with our e-commerce platform while ensuring UAE VAT compliance."

Document background

The Invoice Record Template serves as a standardized format for documenting commercial transactions in the United Arab Emirates, ensuring compliance with local tax regulations and commercial laws. This template is specifically designed to meet the requirements of Federal Decree-Law No. (8) of 2017 on Value Added Tax and related regulations, incorporating all mandatory fields for proper VAT documentation. It should be used for all business transactions requiring formal invoicing, whether for goods or services, and maintains consistency with the UAE's five-year record-keeping requirements. The template includes essential elements such as tax registration numbers, detailed transaction information, VAT calculations, and necessary legal declarations, making it suitable for both domestic and international transactions within the UAE jurisdiction.

Suggested Sections

1. Company Information: Header section containing the company's legal name, trade license number, tax registration number (TRN), and complete registered address

2. Invoice Details: Unique invoice number, date of issue, date of supply, and due date

3. Customer Information: Customer's legal name, TRN (if applicable), and complete address

4. Item Description: Detailed description of goods/services, quantity, unit price, and total amount per item

5. Calculation Section: Subtotal, VAT rate, VAT amount, and total amount including VAT in AED

6. Payment Information: Bank account details, payment terms, and accepted payment methods

7. Legal Statements: Mandatory VAT-related statements and declarations as required by UAE law

Optional Sections

1. Purchase Order Reference: Include when the invoice relates to a specific purchase order or contract

2. Delivery Details: Add for goods requiring shipping or delivery information

3. Foreign Currency Conversion: Include when transaction involves foreign currency, showing conversion rates and date

4. Special Discounts: Section for any special discounts or promotional offers applied

5. Customs Declaration: Required for import/export related transactions

6. Digital Signature Section: For electronically issued invoices requiring digital certification

Suggested Schedules

1. Item Details Schedule: Detailed breakdown of multiple items or services when the main invoice contains numerous entries

2. VAT Breakdown Schedule: Detailed VAT calculations for multiple VAT rates or special VAT treatments

3. Payment Schedule: For installment-based payments or multiple delivery phases

4. Terms and Conditions: Standard terms and conditions including payment terms, return policy, and warranty information

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Retail

Manufacturing

Professional Services

Construction

Healthcare

Technology

Hospitality

Real Estate

Trading

Transportation and Logistics

Education

Financial Services

Consulting

Relevant Teams

Finance

Accounting

Tax

Accounts Receivable

Accounts Payable

Sales Administration

Compliance

Operations

Internal Audit

Treasury

Relevant Roles

Finance Manager

Accountant

Tax Specialist

Accounts Receivable Clerk

Accounts Payable Clerk

Financial Controller

Business Owner

Operations Manager

Billing Coordinator

Compliance Officer

Auditor

Sales Administrator

Chief Financial Officer

Bookkeeper

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Let's create your Invoice Record

Authors

Alex Denne

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