Construction Invoice Template for United Arab Emirates

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Construction Invoice Template

"I need a Construction Invoice Template that complies with UAE VAT regulations and includes Arabic translations for all key fields, suitable for a large-scale commercial development project starting in March 2025."

Document background

The Construction Invoice Template is essential for businesses operating in the UAE construction sector to maintain compliance with local regulations while effectively managing their billing processes. This template is specifically designed to meet the requirements of UAE Federal Decree-Law No. (8) of 2017 on Value Added Tax and the UAE Commercial Transactions Law, ensuring that all construction-related invoices contain the necessary information for legal compliance and proper financial record-keeping. The template accommodates various construction project scenarios, from progress payments to final invoices, and includes provisions for VAT calculations, retention amounts, and detailed work breakdowns. It serves as a standardized tool for construction companies, contractors, and developers operating in the UAE market, helping them maintain consistent and compliant billing practices while reducing the risk of payment disputes or regulatory issues.

Suggested Sections

1. Invoice Header Information: Company details, VAT registration numbers, invoice number, date, and unique reference number

2. Client Information: Complete client details including name, address, VAT registration number (if applicable), and project reference

3. Project Details: Project name, location, contract reference number, and relevant project identifiers

4. Service/Work Description: Detailed breakdown of construction works, services, or materials being invoiced

5. Quantity and Rates: Itemized list of quantities, unit rates, and calculations

6. Subtotal Calculation: Sum of all items before VAT and other adjustments

7. VAT Calculation: 5% VAT calculation as per UAE law, clearly shown separately

8. Total Amount: Final invoice amount including all taxes and adjustments

9. Payment Terms: Payment due date, acceptable payment methods, and bank account details

10. Legal Declarations: Required legal statements and VAT declarations as per UAE law

Optional Sections

1. Retention Details: Section for retention amount calculations and terms, used when retention is applicable as per contract

2. Previous Payments: Summary of previous payments and remaining contract balance, used for progress invoices

3. Advance Payment Adjustment: Details of advance payment deductions, used when advance payments are involved

4. Variation Orders: Details of approved variation orders being invoiced, used when variations are part of the invoice

5. Performance Bonds: References to performance bonds or guarantees, used when relevant to payment terms

6. Insurance Details: Reference to required insurance certificates, used when insurance verification is required for payment

Suggested Schedules

1. Schedule A - Detailed Work Breakdown: Itemized breakdown of all construction works, materials, and labor with detailed descriptions

2. Schedule B - Progress Certificate: Attached engineer's or consultant's certification of work completion

3. Schedule C - Material Delivery Records: Details of materials delivered to site with delivery receipts

4. Schedule D - Time Sheet Summary: Summary of labor hours and resources utilized

5. Appendix 1 - Supporting Documents: Copies of relevant delivery notes, work completion certificates, or other supporting documentation

6. Appendix 2 - Progress Photographs: Photographic evidence of completed works being invoiced

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Construction

Real Estate Development

Infrastructure Development

Commercial Construction

Residential Construction

Industrial Construction

Civil Engineering

Building Materials and Supply

Project Management

Government Infrastructure

Architectural Services

Engineering Services

Relevant Teams

Finance

Accounts Receivable

Commercial

Operations

Project Management

Contract Administration

Quantity Surveying

Procurement

Construction Operations

Financial Control

Project Controls

Commercial Operations

Relevant Roles

Project Manager

Construction Manager

Quantity Surveyor

Finance Manager

Accounts Receivable Specialist

Contract Administrator

Commercial Manager

Construction Site Manager

Financial Controller

Procurement Manager

Project Accountant

Construction Director

Operations Manager

Chief Financial Officer

Billing Coordinator

Construction Estimator

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Authors

Alex Denne

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