Authorized Representative Form Template for Singapore

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Key Requirements PROMPT example:

Authorized Representative Form

"I need an Authorized Representative Form under Singapore law to appoint our Regional Sales Director as the company's representative for all commercial negotiations and contract signings in Southeast Asia, effective from March 1, 2025, for a period of two years."

Document background
The Authorized Representative Form is a crucial legal instrument in Singapore's business and legal landscape, used when an individual or entity needs to delegate authority to another party. This document is essential for situations requiring formal representation, whether for corporate matters, regulatory compliance, or business operations. The form must comply with Singapore's legal framework, including the Civil Law Act, Companies Act, and relevant regulatory requirements. It typically includes comprehensive details about both parties, specific powers granted, duration of authority, and any limitations or conditions of the representation.
Suggested Sections

1. Principal's Details: Full name, identification, contact information of the appointing party

2. Representative's Details: Full name, identification, contact information of the appointed representative

3. Scope of Authority: Specific powers and responsibilities being delegated

4. Duration: Period of authorization, including start and end dates

5. Execution Requirements: Signature blocks and witnessing requirements

Optional Sections

1. Substitute Representative: Appointment of alternate representative, used when backup authority is needed

2. Territorial Limitations: Geographic restrictions on authority, used for international representation

3. Revocation Procedures: Process for withdrawing authority, included for long-term appointments

4. Indemnification: Protection clauses for principal/representative, used in high-risk situations

Suggested Schedules

1. Schedule 1: Specific Powers: Detailed list of authorized actions and decisions

2. Schedule 2: Excluded Powers: List of actions specifically not authorized

3. Appendix A: Required Documents: Copies of identification documents and certifications

4. Appendix B: Specimen Signature: Official signature samples of the representative

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Civil Law Act (Cap. 43): Primary legislation governing contract law principles and agency relationships in Singapore, establishing the fundamental legal basis for authorized representation and delegation of authority.

Companies Act (Cap. 50): Regulates corporate representation requirements, defines powers of corporate representatives, and establishes registration requirements for company representatives in Singapore.

Electronic Transactions Act (Cap. 88): Governs the validity of electronic signatures and digital authorization processes, essential for modern authorized representative arrangements.

Mental Capacity Act (Cap. 177A): Ensures representatives are of sound mind and have the legal capacity to make decisions and grant authority in representation arrangements.

Personal Data Protection Act 2012 (PDPA): Regulates the handling of personal information and consent requirements for data sharing in representative relationships.

Power of Attorney Act (Cap. 231): Defines the scope and limitations of delegated authority and establishes requirements for valid authorization in Singapore.

Industry-Specific Regulations: Additional regulatory requirements that may apply depending on the specific industry sector (e.g., financial services, healthcare).

Common Law Principles: Established case law and legal principles regarding agency and representation that supplement statutory requirements.

Corporate Governance Requirements: Additional governance rules and best practices that apply to corporate entities when establishing authorized representative relationships.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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