Support And Maintenance Agreement Template for England and Wales

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Key Requirements PROMPT example:

Support And Maintenance Agreement

"I need a Support and Maintenance Agreement for our new IT infrastructure management services, covering 24/7 support with strict SLAs and quarterly maintenance windows, to commence from January 2025."

Document background
A Support And Maintenance Agreement is essential when establishing a formal arrangement for ongoing technical or operational support services. This agreement, governed by English and Welsh law, is commonly used in technology, infrastructure, and equipment maintenance contexts. It outlines service levels, response times, maintenance schedules, and support procedures, ensuring both parties understand their obligations and rights. The document typically includes pricing structures, performance metrics, and dispute resolution mechanisms, making it crucial for managing long-term service relationships.
Suggested Sections

1. Parties: Identification and details of contracting parties

2. Background: Context and purpose of the agreement

3. Definitions: Key terms used throughout the agreement

4. Services: Detailed description of support and maintenance services

5. Service Levels: Performance standards and metrics

6. Fees and Payment: Pricing, payment terms, and invoicing

7. Term and Termination: Duration and termination provisions

8. Obligations of the Parties: Rights and responsibilities of each party

Optional Sections

1. Data Protection: Required if personal data is processed as part of the services

2. Disaster Recovery: Procedures for system failures and recovery, required for critical systems maintenance

3. Training: Training provisions for client staff when training services are included

4. Change Control: Procedures for changing service scope, recommended for complex or long-term agreements

Suggested Schedules

1. Service Level Agreement (SLA): Detailed service levels and performance metrics

2. Fee Schedule: Detailed breakdown of fees and charges

3. Support Procedures: Detailed support processes and escalation procedures

4. Maintenance Schedule: Planned maintenance windows and procedures

5. Contact Details: Key personnel and emergency contacts

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries
Relevant Teams
Relevant Roles
Industries

Consumer Rights Act 2015: Key legislation for B2C agreements covering service quality standards, contract term fairness, and consumer remedies. Essential for consumer-facing support agreements.

Unfair Contract Terms Act 1977: Regulates liability exclusions and requires reasonableness in contract terms, particularly important for B2B relationships and limitation of liability clauses.

Supply of Goods and Services Act 1982: Sets requirements for service quality, reasonable care and skill obligations, and service delivery timing in support and maintenance contracts.

Data Protection Act 2018 and UK GDPR: Governs personal data processing, security requirements, and data handling obligations in service delivery contexts.

Contracts (Rights of Third Parties) Act 1999: Addresses third-party rights in contracts and provides framework for their exclusion or inclusion in support agreements.

Late Payment of Commercial Debts (Interest) Act 1998: Establishes rules for payment terms and statutory interest on late payments in commercial contracts.

Electronic Communications Act 2000: Regulates electronic service provision and validity of electronic signatures in service agreements.

Competition Act 1998: Controls anti-competitive provisions and market abuse in service contracts to ensure fair competition.

Equality Act 2010: Mandates non-discrimination provisions and accessibility requirements in service delivery.

Consumer Contracts Regulations 2013: Sets out information requirements and cancellation rights for consumer contracts, particularly relevant for B2C support services.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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