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HVAC Service Agreement
"I need an HVAC Service Agreement for our five-story office building in Manchester, with quarterly maintenance visits and 24/7 emergency response coverage, starting from March 2025."
1. Parties: Identification of the service provider and client, including registered addresses and company numbers
2. Background: Context of the agreement and brief description of the services to be provided
3. Definitions: Key terms used throughout the agreement
4. Scope of Services: Detailed description of HVAC services to be provided, including maintenance schedules
5. Term and Termination: Duration of the agreement and circumstances for termination
6. Payment Terms: Fees, payment schedule, and invoicing procedures
7. Service Provider Obligations: Key responsibilities and commitments of the HVAC service provider
8. Client Obligations: Requirements and responsibilities of the client
9. Health and Safety: Safety requirements and compliance with relevant regulations
10. Insurance and Liability: Insurance requirements and limitation of liability provisions
1. Emergency Services: Terms for emergency call-outs and response times (used when 24/7 emergency coverage is required)
2. Equipment Warranty: Specific warranties for installed equipment (used when new equipment installation is part of the service)
3. Energy Efficiency Commitments: Specific targets or commitments regarding energy efficiency (used when energy performance is a key contract objective)
4. Staff Requirements: Specific requirements for service provider's staff (used when specific qualifications or security clearances are needed)
1. Schedule 1 - Equipment List: Detailed inventory of HVAC equipment covered by the agreement
2. Schedule 2 - Maintenance Schedule: Detailed breakdown of maintenance activities and their frequency
3. Schedule 3 - Service Level Agreement: Performance metrics and response time requirements
4. Schedule 4 - Rate Card: Pricing for standard services and additional works
5. Schedule 5 - Site Access Procedures: Procedures for accessing client premises and security requirements
6. Appendix A - Key Personnel: List of key contacts from both parties
7. Appendix B - Health and Safety Procedures: Specific health and safety requirements and procedures
Authors
Applicable Laws
Business Day
Charges
Client
Commencement Date
Confidential Information
Contract Year
Emergency Services
Equipment
F-Gas Regulations
Force Majeure Event
Good Industry Practice
HVAC System
Initial Term
Intellectual Property Rights
Key Performance Indicators
Maintenance Schedule
Normal Business Hours
Planned Maintenance
Premises
Reactive Maintenance
Regulatory Requirements
Renewal Period
Response Time
Service Level Agreement
Service Provider
Services
Site
Specification
Staff
Term
Working Hours
Term and Termination
Payment Terms
Service Provider Obligations
Client Obligations
Access to Premises
Equipment and Materials
Health and Safety
Regulatory Compliance
Insurance Requirements
Liability and Indemnification
Force Majeure
Service Levels
Emergency Response
Planned Maintenance
Reactive Maintenance
Staff Requirements
Quality Standards
Warranties
Confidentiality
Data Protection
Intellectual Property
Dispute Resolution
Assignment and Subcontracting
Notices
Entire Agreement
Variation
Severability
Waiver
Governing Law and Jurisdiction
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